Board Minutes of Kelly Park HOA Aug 2004

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Kelly Park Homeowners Association

Board of Directors Meeting

Minutes of November 28, 2005

I. CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Roger Smith at the clubhouse.

II. ROLL CALL
Board Members Present: President Roger Smith; Vice President J.C. Simmons; Treasurer Gerry Chudleigh; Secretary Joe LaMartina; Director Dan Shepherd
Board Members Absent: Secretary Joe LaMartina
AMS Representative: Karen Furnish
Homeowners Present: Vicki Shepherd; Helga Morgan; Keith Taylor; Chris Moreno; Brenda Hales

III. HOMEOWNER DISCUSSION
Keith Taylor was in attendance to hear what the association was doing about the recent rash of vandalism. The Board agreed that additional perimeter lighting may help deter vandalism at the pool and bids will be requested for motion sensor lights to be installed as well as security cameras.

Brenda Hales asked about several older vehicles which are parked at Kelly Park HOA. She was informed that one has left the property but the other still remains and the resident moves this vehicle every 72 hours thus avoiding tickets from the City.

IV. ADDITIONS/APPROVAL OF AGENDA
The agenda was approved as submitted.

V. APPROVAL OF PREVIOUS MEETING MINUTES
A motion was made by Dan Shepherd, seconded by Gerry Chudleigh to approve the Minutes of September 26, 2005 as written. The motion carried. The Annual Meeting Minutes of October 24, 2005 were available for review and will be approved at the next Annual meeting.

VI. TREASURER’S REPORT
Gerry Chudleigh reviewed the September and October financial statements. All directors received copies of the bank statements and reconciliations. A motion was made by Gerry Chudleigh, seconded by Dan Shepherd, to approve the September and October financials as presented; the motion carried.

Delinquent accounts were reviewed with the Board by Karen Furnish.

Cagianut and Company will be performing the annual Review and Taxes.

Dues for fiscal year 2006 will be increased to $54 per unit per month.

VII. MANAGEMENT REPORT
A. Calendar – reviewed – A new Reserve Study will need to be prepared and bids will be provided to the Board at the next meeting.
B. Violations – reviewed. Two violations containing monetary penalties were upheld and one violation with a monetary penalty was waived.
C. Work Orders - reviewed
D. Correspondence – reviewed

VIII. COMMITTEE REPORTS
A. Landscape Report
Monthly Report
1. Walkway from Jerome to Shamrock Court planters were re-landscaped. The ivy was removed and new vines, shrubs and groundcover was planted per the proposal. Other areas will be planted in November and December.
2. Trees – The Liquidambar trees in the common area will be pruned this year. Some were pruned last year, but only the sides were trimmed from the property lines. These trees will be pruned once the leaves have dropped. Late December to Janaury is the approximate time frame for pruning. The only other trees that may need pruning are the Eucalyptus and Pepper trees at the pool area. This will be done at the same time the Liquidambar trees are trimmed.
3. Eucalyptus tree at the corner of Jerome and O’Leary on the sidewalk side was pruned.
4. Slope sprinklers at the pool area are still being broken. There was one sprinkler broken two weeks ago. The sprinklers were kicked off from the top of the head.
5. Fertilizer for the turf areas will be applied in December for the winter season.

The Board agreed to have the common area treated for gophers and to further ask Selleck Properties how they are handling the gopher problem. Jon Kaneko will be asked to treat the gophers in the common areas.

B. Pool Report
The pool lights were still not on early enough this evening and the pool vendor will be asked to adjust for the lighting.

The Cleaning Lady will be asked again to clean the light fixtures in the restrooms and to replace a light cover in the men’s room. There has been etched graffiti in the men’s room mirror.

The Cleaning Lady reported that the pool deck drains were clogged and Tustins Plumbing was sent out. Tustins found that the drain in the pool deck does not go anywhere as there is no piping – just a core hole in the concrete at the low spot. Dan Shepherd asked management to have a Board member investigate matters before making the call for repairs.

Pool Restroom Restoration
The showers are not yet reconnected and the Board asked if hot water was a requirement of the County to be provided or if the cold water showers would be adequate for rinsing before using the pool. Karen Furnish will check on this.

C. Clubhouse
· Clubhouse Reservations
October 23 – Monica Rodriguez
November 12 – Stephanie Mendel – the Mendel family cleaned the carpets after their event and they did an excellent job.
December 4 – Wendy Carlson
December 24 – Silvania Barrundia
January 7 – Kristen Treadwell
Roger Smith volunteered to open the clubhouse for the two events to be held in December.

· Clubhouse Improvements Needed
Replace carpeting
Repaint interior

D. Architectural
Approvals:
· 1725 O’Leary – new Milgard window
· 1821/1827 Tipperary – reroof adjoining homes in Hickory colored roofing materials
· 137/141 Heather Ridge – reroof adjoining homes in same colors and same materials, CertainTeed Presidential Shake TL (Composition shake) in color of Weathered Wood.
· 1814 Tippeary – reroof freestanding home in Barkwood colored roofing materials, composition shake, Eck
· 208 Heather Ridge – repaint trim on home using same colors – Mesa Tan SP 7 by Dunn Edwards
· 1780 O’Leary Court – repaint free standing homes in Scheme #1 – stucco: Phoenix Villa SP 2750; trim: Sahara SP 513; accent Hickory SP 177

E. Neighborhood Watch
Recent Incidents:
· Drug deal September 15 – police called to O’Leary
· Vandalism September 27 – wrought iron stair railing pulled out at O’Leary and clubhouse and 5 – 6 mailboxes destroyed – one mailbox tossed into pool. Police report taken #OJ-24519.
· Auto smashing by rocks/bricks in August – Detective Tougas on case
· First set of broken tiles on roof – repair of $750 billed to owner. Damage done September 4
· Broken tiles on roof – again
· November 17 – vandalism to pool – all signs trashed, pool furniture broken and tossed into pool with bulletin board. Police were called and vehicle with license 5FSE 859 identified. Detectives Tougas and Hutton are working on the case.
· November 23 – new pedestrian gate at Giant Oak vandalized.

IX. ONGOING BUSINESS
A. Reslurry Bids
Tabled until after Selleck project is complete

B. Antenna and Dish Policy
Tabled.

C. Lighting Bid
Tabled

D. New Pedestrian Gate
A new pedestrian gate was installed at Giant Oak. Cost for installation: $1,489.87. Keys were distributed to the immediate neighbors and other residents of Kelly Park as requested.

X. NEW BUSINESS
A. Robertson Properties
Letters and phone calls were made to Robertson Properties regarding the trucks parking on Kelley Road and making their deliveries to the stores. Trucks are not supposed to be driving or parking on Kelley Road.

B. City of Thousand Oaks Neighborhood Improvement Project
The Board felt that they would not qualify as 30% of the residents needed to be low income in order for the neighborhood to qualify. Thus, there is no interest to pursue.

XI. DATE AND TIME OF NEXT MEETING
The next meeting will be January 9, 2006 at 7:00 p.m. at the Clubhouse.

XII. ADJOURNMENT
The meeting was adjourned at 8:10 p.m.