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Kelly Park Homeowners Association
BOARD OF DIRECTORS MEETING
Minutes of November 4, 2003
I. CALL TO ORDER
The meeting was called to order at 7:06 p.m. by President Roger Smith at
the Kelly Park Clubhouse.
II. ROLL CALL
Board Members Present: President Roger Smith; Vice President J.C.
Simmons; Director Dan Shepherd
Board Members Absent: Secretary Johann Patterson; Treasurer Gerry
Chudleigh
AMS Representative: Karen Furnish
Homeowners Present: Tawni Eccles
Guests: Steve Smith, State Farm Insurance
III. HOMEOWNER DISCUSSION
Tawni Eccles asked if she could hold a Health and Safety Day event at
the clubhouse on Friday, April 30, 2004. Fifty to 100 children from
private home schooling would rotate through the clubhouse and parking
lot facilities through six designated stations featuring fire trucks,
ambulances and paramedics. The Board approved her request and waived the
clubhouse rental fee for the special event.
IV. ADDITIONS/APPROVAL OF AGENDA
The agenda was approved as submitted
V. APPROVAL OF PREVIOUS MEETING MINUTES
A motion was made by Dan Shepherd to approve the September 17, 2003
Minutes as written. The motion was seconded by J.C. Simmons and carried.
The Annual Meeting Minutes of October 21, 2003 were reviewed and will be
approved at the Annual Meeting in 2004.
VI. STATE FARM INSURANCE PRESENTATION
Steve Smith, Agent with State Farm Insurance provided the Board with an
overview of the coverage obtained by the association. He recommended
that each Board member contact their individual policy holder to inquire
about personal liability coverage. Mr. Smith answered questions raised
by the Board and welcomed the opportunity to discuss the association’s
policy.
VII. TREASURER’S REPORT
J.C. Simmons reviewed the financial statements for month ending
September 2003. The Board approved rolling the CD into a six month
account and adding an additional $1,000 for a total of $5,000. The
current CD matures on November 6, 2003. The Board approved the financial
report as submitted by AMS Realty, Inc. The delinquency report was
reviewed with one owner being somewhat behind. The Board requested that
the owner be sent a letter from AMS requesting a payment plan to be
established.
VIII. MANAGEMENT REPORT
A. Calendar – Reviewed
B. Violation Report – Reviewed
Monetary penalties will be upheld on several accounts and a motion by
J.C. Simmons, seconded by Dan Shepherd, was made to waive the monetary
penalty on account 18870-1-000-1 as the owner had responded to the
letter and had corrected the problem. The motion carried.
C. Work Orders – Reviewed
D. Correspondence – Reviewed
IX. COMMITTEE REPORTS
A. Landscape
No report
B. Pool
AMS Realty, Inc. will again remind the pool vendor to reset the pool
lights now that daylight savings time has arrived. A proposal from
Action Lock to install 62 feet of extended fencing 48” high in areas
around the pool needed to keep trespassers out of the pool area was
tabled until the spring. Additional bids will be solicited from other
vendors too.
Roger Smith reported that Action Lock had come out on Sunday, November
2, 2003 to reset the modem used for the pool’s card key system. Dan
Shepherd suggested that Action Lock be asked to provide a one year
service agreement for Kelly Park which would make allowances for three
or four service trips per year for such maintenance as resetting the
modem under a service agreement. AMS Realty, Inc. will speak with Action
Lock about such a proposal.
C. Architectural
One request for a new roof at 160 Heather Ridge was approved. Two
additional requests are expected to be received from 177 and 166 Heather
Ridge for roofing.
D. Rules
No report
E. Clubhouse
No report
X. UNFINISHED BUSINESS
A. Selleck Properties
No new report
B. Speed Bumps
No new report
C. GPM SealRite Proposal
The Board wishes to table this till the spring and to obtain additional
proposals from other vendors to reslurry the pool parking lot and
basketball court and make repairs as needed to the asphalt.
D. Christmas Party Date
The date of Tuesday, December 9, 2003 was selected. Karen Furnish will
check with Gerry Chudleigh and Johann Patterson to be sure that this
date is okay with them too and will report back to Vicki Shepherd who is
coordinating the event.
E. Paint Colors
The new colors proposed by Dunn Edwards was tabled until spring.
XI. NEW BUSINESS
A. Sign
A proposal for a “sandwich board” sign to be placed at Kelley Road and
Galway Lane prior to Board meetings announcing the next meeting was
provided to the Board in the amount of $135.31. The Board asked to have
a single sided board made up with prewritten titles and times so that
the only thing to change would be the date. AMS Realty, Inc. will obtain
a proposal for this type of sign.
B. Audit Bid
One bid was received. The Board requested additional proposals and will
review later.
C. Fence Painting
A bid was received in the amount of $6,500 to repaint all the common
area fencing throughout Kelly Park. This will be tabled until spring and
additional bids will be requested.
XII. NEXT MEETING DATE
The next meeting will be Tuesday, January 20, 2004 at 7:00 p.m.
XIII. ADJOURNMENT
The meeting was adjourned at 8:07 p.m.
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