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Kelly Park Homeowners Association
Board of Directors Meeting
Minutes of October 24, 2005
Kelly Park Homeowners Association
Annual Meeting Minutes of
October 24, 2005
I. CALL TO ORDER
The meeting was called to order at 7:00 p.m. by President Roger Smith at
the Kelly Park Clubhouse.
II. ROLL CALL
Board Members Present: President Roger Smith; Vice President J.C.
Simmons; Director Dan Shepherd; Treasurer Gerry Chudleigh
Board Members Absent: Secretary Joe LaMartina
AMS Representative: Karen Furnish
Homeowners Present: Vicki Shepherd; Ron and Audry Watkins; Marjorie
Lanni; Helga Morgan
III. PROOF OF NOTICE OF MEETING AND
CERTIFICATE OF QUORUM
Karen Furnish provided the proof of notice and the certificate of
quorum. Sixty-three proxies were received and seven homes were
represented in person. The quorum requirements of 25 percent of the
homes to be represented were met.
IV. READING OF PREVIOUS ANNUAL MEETING MINUTES
Gerry Chudleigh pointed out that on page one of the November 22, 2004
Annual Meeting Minutes under Reports of Officers, the last paragraph
should read “Treasurer Gerry Chudleigh addressed the dues increase to
$50 which will allow for additional funding in the Reserves to address
upcoming needs and improvements.” The word of was inserted where the
word to needs to be placed. A motion was made by Audry Watkins, seconded
by Gerry Chudleigh to accept the 2004 Annual Meetings Minutes as
corrected. The motion carried.
V. REPORTS OF OFFICERS
President Roger Smith summarized the accomplishments during the past
year which included working with Selleck Properties. Representatives of
Selleck Properties had attended a meeting with the homeowners in
September and discussed the accomplishments and the future goals.
Selleck Properties will be installing new landscaping at the base of the
hill which will be maintained by Kelly Park.
Roger Smith stated that 2005 has been a smooth year with little major
expenditures other than the restoration of the poolhouse restrooms.
Treasurer Gerry Chudleigh reviewed the financials as of August 31, 2005
with the members present. As of August 31, 2005, there was $40,541.46 in
Reserves and $16,584.30 in Operating for a total of $57,125.76.
Vice President J.C. Simmons discussed the refocus on the landscape as a
new landscaper has been hired and there is an active Landscape
Committee. Projects have been slowly undertaken and areas are being
improved. J.C. Simmons reported that the Board has been working the
restoration repairs of the restrooms and that this work is just about
completed. He further reported that security measures are much needed as
vandalism has been increasing and the police have been made aware of the
problems which have been occurring in the neighborhood.
Director Dan Shepherd stated Neighborhood Watch signs are on order and a
watch committee has been formed to keep an eye out on the community.
Dan Shepherd reported that projects have been held off due to limited
finances this past year but these will be addressed or are being phased
in such as the landscape improvements.
Dan Shepherd stated that during the past year the Board standardized the
painting and roofing establishing guidelines that encouraged adjoining
neighbors to work together on selecting paint colors and roofing
materials.
The Board and the homeowners present thanked Gerry Chudleigh for his
work developing and maintaining the website. The website further
includes photos of all homes.
A motion was made by J.C. Simmons, seconded by Dan Shepherd, to adopt
the IRS Ruling 70-604. The motion carried.
VI. ELECTION OF OFFICERS
A. Nominations
There were no nominations from the floor and none received by the
management company. Therefore, a motion was made by Audry Watkins,
seconded by Helga Morgan to close nominations. The motion carried.
B. Results of Election
A motion was made by Ron Watkins, seconded by Helga Morgan, to accept
the nominees by acclimation. The motion carried and Gerry Chudleigh,
Roger Smith and Dan Shepherd were re-elected to the Board of Directors
to serve a two year term.
C Board Positions
Roger Smith will remain as President; J.C. Simmons as Vice President;
Gerry Chudleigh as Treasurer; Dan Shepherd as Secretary; and Joe La
Martina as Director.
VII. NEW BUSINESS
A. Truck Parking
It was discussed that more and more trucks are parking on Kelley Road to
offload their shipments to stores in the Kohl’s Shopping Center –
especially for Sharkys Restaurant. A letter will be sent to the
Robertson Group informing them that this was not part of the agreement
and that the vendors need to drop their deliveries at the designated
areas.
B. CD Maturing
The Board agreed to allow the CD in the amount of $4,000 roll for
another six month term.
C. Giant Oak Gate Bid
After discussion, a motion was made by Dan Shepherd, seconded by Gerry
Chudleigh, to have a gate installed at Giant Oak at a cost of $1,489.87
and to have the gate locked with regular keys not a key pad. The motion
carried. Eighty keys will be ordered and distributed to those who call
from Kelly Park requesting a key.
D. Pool Lights
The lights around the pool area and inside the pool and spa are not
working. Helga Morgan reported that they are on at 8:00 a.m. when she
walks her dog. The pool vendor will again be asked to correct this asap.
Further the spa timer may be stuck and the pool vendor will be asked to
check this as well.
VIII. ADJOURNMENT
The meeting was adjourned at 7:41 p.m. The next meeting will be held on
Monday, November 28, 2005 at 7:00 p.m. at the Clubhouse.
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