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Kelly Park Homeowners Association
BOARD OF DIRECTORS MEETING
Minutes of October 21, 2003
I. CALL TO ORDER
The meeting was called to order at 7:00 p.m. by President Roger Smith at
the Kelly Park Clubhouse.
II. ROLL CALL
Board Members Present: President Roger Smith; Treasurer J.C. Simmons;
Secretary Vicki Shepherd; Director Gerry Chudleigh
Board Members Absent: Vice President Johann Patterson
AMS Representative: Karen Furnish
Homeowners Present: Phyllis Berns; Bev Boxberger; Donna Rosen; Dan
Shepherd; Mim Sterling, William Taylor
III. PROOF OF NOTICE OF MEETING AND
CERTIFICATE OF QUORUM
Karen Furnish provided the proof of notice and the certificate of
quorum. Sixty-nine proxies were received and nine homes were represented
in person.
IV. READING OF PREVIOUS ANNUAL MEETING MINUTES
A motion was made by J.C. Simmons, seconded by Gerry Chudleigh to accept
the 2002 Annual Meetings Minutes as provided and to waive the reading.
The motion carried.
V. REPORTS OF OFFICERS
President Roger Smith summarized the accomplishments during the past
year which included the addition of solar heating for the pool;
repairing a slab leak at the pool restroom; gaining good control of the
card key entry system used at the pool which in turn keeps vandalism
down at the pool; development of a website “KellyParkHOA.com”; repair of
common area fencing; and installation of new plantings.
Treasurer J.C. Simmons explained the cost savings of the addition of the
solar heating as the old gas heater had expired and the solar system was
then put into place which is realizing a cost savings of $1,500 a year
in gas bills. Over the course of three years, the new solar heating
system should have paid for itself and the pool is now heated March
through November. J.C. Simmons further explained that cost savings was
also realized with the control Roger Smith has gained in the card key
entry system. Roger has been able to identify users of the pool who have
been abusing the pool; this has resulted in the temporary lock out of
pool keys as well as monetary penalties and reimbursement for broken
pool furniture. The monitoring of the pool card key system has reduced
the need for a security guard to be posted at the pool.
A motion was made by Gerry Chudleigh, seconded by J.C. Simmons, to adopt
the IRS Ruling 70-604. The motion carried.
VI. ELECTION OF OFFICERS
A. Nominations
There were no nominations from the floor and none received by the
management company. Therefore, a motion was made by J.C. Simmons,
seconded by Gerry Chudleigh to close nominations. The motion carried.
B. Results of Election
A motion was made by J.C. Simmons, seconded by Vicki Shepherd, to accept
the nominees by acclimation. The motion carried and Gerry Chudleigh, Dan
Shepherd, and Roger Smith were elected to the Board of Directors to
serve a two year term.
VII. NEW BUSINESS
A. House Colors
A sample pallet of colors drawn up by Dunn Edwards was presented to the
homeowners present and to the Board for the first time. It was explained
that should a homeowner wish to repaint their home, they must have the
agreement of the connecting neighbor, if applicable, that when the
neighbor repaints their home, that the color of the two shall be the
same. An Architectural Approval Request Form must be completed by those
wishing to repaint their homes. The Board will discuss the new colors as
provided by Dunn Edwards at their next meeting and decide whether to
adopt them or not.
VIII. HOMEOWNER DISCUSSION
A homeowner residing on Donegal stated that she is embarrassed to have
friends over because they have to drive along Galway to get to her home
and that many of the homes along Galway are not attractive. She asked
what the Board was doing about this and was informed that the Board and
the management company do walk throughs and send notices to the
homeowners and tenants regarding the appearance of their homes.
Additionally the last newsletter addressed many items seen during the
walk throughs and reminded homeowners that the appearance of the
property keeps the prices high and the community attractive.
It was suggested that a “sandwich board” be obtained and placed at the
entrance to Kelly Park – along Galway and Kelley Road – advertising the
date of the next Board meeting. The Board will take this under
consideration.
A homeowner suggested a monument sign for Kelly Park be installed at the
entrance along Kelley Road and Galway. The Board thanked the homeowner
for this suggestion.
IX. ADJOURNMENT
The meeting was adjourned at 7:45 p.m. and the Board members asked to
remain behind to appoint officers.
A motion was made by Gerry Chudleigh, seconded by J.C. Simmons to
appoint Roger Smith as President. The motion carried. A motion was made
by Roger Smith, seconded by Dan Shepherd, to appoint J.C. Simmons as
Vice President. The motion carried. Gerry Chudleigh volunteered to serve
as Treasurer. Johann Patterson will serve as Secretary and Dan Shepherd
will serve as Director.
The next meeting will be November 4, 2003 at 7:00 p.m. at the clubhouse.
State Farm Insurance representative Steve Smith will be invited to
attend to discuss the association’s policy. A motion was made by Dan
Shepherd, seconded by Gerry Chudleigh, to approve the umbrella policy
which expands the coverage of the liability to $3 million. The motion
carried.
The meeting was adjourned at 8:00 p.m.
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