Board Minutes of Kelly Park HOA Aug 2004

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Kelly Park Homeowners Association

Board of Directors Meeting

Minutes of September 26, 2005

I. CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Roger Smith at the clubhouse.

II. ROLL CALL
Board Members Present: President Roger Smith; Vice President J.C. Simmons; Treasurer Gerry Chudleigh; Secretary Joe LaMartina; Director Dan Shepherd
Board Members Absent: Secretary Joe LaMartina
AMS Representative: Karen Furnish
Homeowners Present: Vicki Shepherd; Helga Morgan; Karen Walton; Ann Thickey; William Green; Ron and Audry Watkins; Cookie and Carlos Ibarrola; Rob and Kim Adams; Claudia Melgar; Cindy Smith
Special Guests: Bob Selleck; David Ghiardelli

III. UPDATE ON SELLECK PROPERTIES
David Ghiradelli and Bob Selleck provided an update on the construction progress. They began work November 23, 2004 but were soon stopped by the winter rains until April 15, 2005. They have found that new requirements set forth by the City of Thousand Oaks and the Ventura County Fire Department have further delayed their progress. The Fire Department now requires all fire access roads to be paved and the City is requiring that all underground systems be in and paved before all other work begins. Still, they are anticipating that the hotels will be opening by April 15, 2006 but this date may be pushed back to June.

At this time, they are waiting for Adelphia to remove the fiberoptic cable that sits on the poles on top of the hill. This system serves 5,000 homes. Once these overhead lines are removed and Adelphia switches over to an undergound system, the paving and grading of the back area will be completed. Adelphia has told Selleck Properties that it would take four days to make the switch but that was two weeks ago. Several Kelly Park homeowners commented that Adelphia has been out marking the streets.

The grading will take approximately three weeks to complete the ten acre site and the paving should be completed by the end of October. They are also completing the storm drain systems. Once completed, The Giant Oaks Center will also house various shops such as Coffee Bean and Tea Leaf; Natural Café, Sleep Shope, Chili’s, etc. The two hotels will be three stories in height totaling 35’. At this time, the first floors have been framed.

Homeowners along O’Leary asked about the fence which will be constructed behind their property. This will go on after the Adelphia lines are down. The fence will not be a retaining wall and owners are reminded not to fill in the dirt behind it. The fence will be comprised of pillars and between the pillars will be concrete slats.

The homeowners present thanked the two representatives for attending the meeting and providing the update.

IV. ADDITIONS/APPROVAL OF AGENDA
The agenda was approved as submitted.

V. APPROVAL OF PREVIOUS MEETING MINUTES
A motion was made by Dan Shepherd, seconded by Gerry Chudleigh to approve the Minutes of August 15, 2005 as written. The motion carried.

VI. TREASURER’S REPORT
Gerry Chudleigh reviewed the August financial statements. All directors received copies of the bank statements and reconciliations. A motion was made by Gerry Chudleigh, seconded by Dan Shepherd, to approve the August financials as presented; the motion carried.

Delinquent accounts were reviewed with the Board by Karen Furnish.

VII. MANAGEMENT REPORT
A. Calendar – reviewed
B. Violations – reviewed. A four page appeal letter was provided to Roger Smith from account 17430-0-000-1. Karen Furnish read the last page to the Board and the Board denied the request as the matter has been closed. Roger will respond to the owner.
C. Work Orders - none
D. Correspondence – reviewed

VIII. COMMITTEE REPORTS
A. Landscape Report
Monthly Report
1. Tree Trimming – The trees that will need some thinning this year are the liquidambar trees. With fall just a few weeks away, these trees will soon begin turning colors. These trees will be scheduled to be thinned out in December or January when all of the leaves have dropped. The eucalyptus trees along the west side of the pool area will also be thinned.
2. O’Leary and Heather Ridge planter was planted with iceberg roses and day lillies. The groundcover was left in place. The next area for planting will be the walkway area from Jerome to Shamrock Court. Both sides of the sidewalk will be replanted and the ivy removed. We will plan for this later this month.
3. Heather Ridge and Hays planter where the red fescuse and iceberg roses are located will be overseeded with red fescue seed. The bermuda grass was sprayed and when this was done some of the creeping red fescue was damaged. This had to be done in order to get rid of the bermuda grasses.
4. Fertilizer will be applied to the turf grasses in September with a cool season fertilizer. Another application will be made in November and then in January.
5. The pool slope bouganvillas are recovering but there are kids playing on the slope and breaking and removing sprinklers. There were four sprinklers broken or missing heads on the slope. All were replaced or repaired.

Request from 1809 Tipperary
Homeowner asked the association to intervene and request the neighbors at 1803 Tipperary trim the trees which overhang the neighbor-to-neighbor fence. This was viewed as a neighbor-to-neighbor matter and the Board wishes for the two homeowners to resolve amongst themselves.

B. Pool Report
The pool vendor was asked to alert management to all repairs in excess of $100 before repairs are made. Feces were found on the floor and wall of the men’s restroom by the janitorial crew on September 1. The new pool rules signs was hung.

Pool Restroom Restoration
The Board tabled the concept of moving the showers to outside the restroom area. A shower curtain and tension rod will be installed in at the showers. The mirror will be rehung in the women’s restroom area.

C. Clubhouse
· Clubhouse Reservations
None.

· Clubhouse Improvements Needed
Replace carpeting
Repaint interior

D. Architectural
Approvals:
· 1869/1875 Galway – repainting in original colors
· 1821/1827 Tipperary – reroofing
· 1725 O’Leary – changing out one window to Milgard window

E. Neighborhood Watch
A Neighborhood Watch Meeting was held on August 8, 2005 with Officer Morris in attendance. Several homeowners have signed up and block captains are being selected.

A letter was sent to the police allowing the association to prosecute trespassers at the pool.

Neighborhood Watch signs were discussed. The police will give us several and any additional signs are $13 each. The Board discussed various locations in which to have these placed.

The weekend of August 27/28, Kelly Park was hit by bricks (tossed in yards and at vehicles) and at least five mailboxes were vandalized. The police were called on these events. There was a drug bust on September 15 at Kelly Park.

Some homeowners have been requesting that the association revisit the concept of installing a gate which may reduce or eliminate the foot traffic in Kelly Park HOA. A bid from Action Lock was received in the amount of $1,489.87. Additional information will be asked of the bid which includes “push button locks” and if a battery will be used or power needed to operate the gate.

IX. ONGOING BUSINESS
A. Reslurry Bids
Tabled until after Selleck project is complete

B. Antenna and Dish Policy
Tabled.

X. NEW BUSINESS
A. Lighting Bids
Two lighting improvement bids were received and tabled at this time.

B. First Draft 2006 Budget
A motion was made by Dan Shepherd, seconded by J.C. Simmons to increase the 2006 dues to $54 a month. The motion carried.

C. Annual Audit/Review Bid
The Board agreed to have Cagianut and Company do the annual review and taxes at a cost of $1,100.

XI. DATE AND TIME OF NEXT MEETING
The next meeting will be the Annual Meeting and it will be held on Monday, October 24 at 7:00 p.m. at the clubhouse.

XII. ADJOURNMENT
The meeting was adjourned at 9:00 p.m.