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Kelly Park Homeowners Association
BOARD OF DIRECTORS MEETING
Minutes of September 17, 2003
I. CALL TO ORDER
President Roger Smith called to order the meeting of Board of Directors
at 7:05 p.m. at the Kelly Park Clubhouse.
II. ROLL CALL OF OFFICERS
Board Members Present: President Roger Smith; Vice President Johann
Patterson; Secretary Vicki Shepherd; Treasurer J.C. Simmons, Director at
Large Gerry Chudleigh
AMS Representative: Karen Furnish
Homeowners Present: None
III. HOMEOWNER DISCUSSION
None.
IV. ADDITIONS/APPROVAL OF AGENDA
The agenda was approved as submitted.
V. APPROVAL OF PREVIOUS MEETING MINUTES The Minutes of August 13,
2003, were approved as written.
VI. TREASURER’S REPORT
A motion was made by Johann Patterson, seconded by Vicki Shepherd, to
approve the financial report for August as presented by AMS Realty, Inc.
The motion carried. The delinquency report was reviewed.
VII. MANAGEMENT REPORT
A. Calendar – reviewed. The Annual Meeting is coming up in October and
the Board will need to select a date. Those up for re-election are Roger
Smith, Gerry Chudleigh, and Vicki Shepherd. Vicki indicated that she
will not be seeking a new term but her husband, Dan Shepherd, intends to
run.
B. Violation Report - reviewed. The Board agreed to remove the $25
monetary penalty on account 18620-000-1 as this has been corrected and
to uphold the $50 monetary penalty on account 18570-0-000-1 as this has
not been resolved and the violation continues.
C Work Orders - reviewed. Ernie Romero will be asked to paint the
handrails of the steps leading from the basketball area to the
clubhouse.
D Correspondence – reviewed.
VIII COMMITTEE REPORTS
A. Landscape Report - Roger Smith
1. A motion was made by Vicki Shepherd, seconded by J.C. Simmons, to
approve the proposal for planting along pool area with 30 five gallon
three foot staked Pyracanthaus at a cost not to exceed $870. The motion
carried and the work will be scheduled before the end of October and
completed by Golden Pacific Landscape.
2. Vicki Shepherd cleaned the debris on the hillside between Jerome and
In-And-Out Burger. Thank you, Vicki, for coordinating this job!
3. A letter will be sent to the City regarding the tree planted in the
sidewalk median in front of 228 Kelley Road. This tree has turned into a
bush and blocks the visibility of traffic for vehicles exiting from
Galway Lane. The tree needs to be trimmed or replaced.
B. Pool Report
1. Out of the Blue Pool Service has left the area.
2. A motion was made by J.C. Simmons, seconded by Gerry Chudleigh to
approve the contract with C.D.S. Pool Supply and Service at a cost of
$300 per month plus chemicals and repairs. The motion carried.
3. A new pool sign was installed on the pool gate reminding residents to
close the gate behind them.
4. A motion was made by Roger Smith, seconded by J.C. Simmons to add
additional wrought iron work around the pool fence to prevent access
over the fence and roof at a cost not to exceed $1,500. The motion
carried. Additional wrought iron work will be installed over the pool
equipment area, over the far corner by the clubhouse and in several
other locations.
5. The termites at the clubhouse arbor joist have been treated by BPC
Pest Control.
6. A resident slipped and fell on a wet area by the clubhouse stairs. It
is not known how this area is wet – whether it is a clogged drain at the
pool/spa or a landscape problem. A plumber will be called to inspect and
repair the problem.
C. Architectural
1. An architectural request was approved for 139 N. Jerome to install a
white vinyl fence creating a courtyard effect with an arched iron gate.
2. An architectural request was approved for 155 Heather Ridge to
install a fence along her property line.
3. An architectural request was approved for 1804 O’Leary to repaint the
house trim.
D. Rules
1. A motion was made by Johann Patterson, seconded by Roger Smith, to
adopt a rule stating that vehicles stored in driveways in an
unattractive manner (ie: full of dirt, spider webs, flat tires, etc.)
will be asked to be cleaned and/or repaired or moved into the garage or
out of Kelly Park. The motion carried.
2. The parking sign at the clubhouse reading No Overnight Parking and
citing 22658-A CVC 7215 C.O. refers to the county ordinance and
California Vehicle Code.
VIII. UNFINISHED BUSINESS
A. Selleck Properties
No new update.
B. Speed Bumps
No new update.
C. Request for 1814 Tipperary Lane to repair fence
Several Board members have viewed this fence, testing it for support and
strength and do not believe that it needs repairs at this time.
IX. NEW BUSINESS
A. Parking Lot Repairs
A proposal was received from GPM SealRite. GPM will be asked to contact
Roger Smith to answer additional questions the Board had this evening
concerning the proposal.
B. Draft 2004 Budget
A motion was made by J.C. Simmons, seconded by Gerry Chudleigh, to
approve the drafted 2004 budget. The motion carried.
X. DATE AND TIME OF NEXT MEETING
The Annual Meeting will be held on Tuesday, October 21 at 7:00 p.m.
XI. ADJOURNMENT
The meeting was adjourned at 8:00 p.m.
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