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Kelly Park Homeowners Association
Board of Directors Meeting
Minutes of August 15, 2005
Kelly Park Homeowners Association
Board of Directors Meeting
Minutes of August 15, 2005
I. CALL TO ORDER
The meeting was called to order at 7:05 p.m. by Roger Smith at the
clubhouse.
II. ROLL CALL
Board Members Present: President Roger Smith; Treasurer Gerry Chudleigh;
Secretary Joe LaMartina; Director Dan Shepherd
Board Members Absent: Vice President J.C. Simmons
AMS Representative: Karen Furnish
Homeowners Present: Vicki Shepherd; Helga Morgan; Karen Walton; Allan
Kitain; Mr. and Mrs. Trubia
III. HOMEOWNER DISCUSSION
None.
IV. ADDITIONS/APPROVAL OF AGENDA
The agenda was approved as submitted.
V. APPROVAL OF PREVIOUS MEETING MINUTES
A motion was made by Gerry Chudleigh, seconded by Dan Shepherd to
approve the Minutes of July 18, 2005 as written. The motion carried.
VI. TREASURER’S REPORT
Gerry Chudleigh reviewed the July financial statements. All directors
received copies of the bank statements and reconciliations. A motion was
made by Gerry Chudleigh, seconded by Joe LaMartina, to approve the July
financials as presented; the motion carried.
Delinquent accounts were reviewed with the Board by Karen Furnish.
VII. MANAGEMENT REPORT
A. Calendar – reviewed
B. Violations – reviewed. An appeal was made by 1734 Hays to keep the
basketball hoop on the sidewalk. The Board agreed that this needs to be
stored off the sidewalk as our rules are for everyone.
C. Work Orders - reviewed
D. Correspondence – reviewed
VIII. COMMITTEE REPORTS
A. Landscape Report
Monthly Report
· Trees – the pine trees and California pepper trees at the pool and
pool slope have been pruned and thinned out. This was completed the
first week of August. The rest of the trees look okay for now and will
not need any pruning until late Fall or Winter.
· Valve actuator on Shamrock and Jerome walkway that was replaced last
month had the solenoid and wires pulled out. I recently went to check
the area and the solenoid was completely missing. There may be some kids
just vandalizing these valves. A few times I have noticed the valves
turned completely off and this is the reason for some of the dry areas
in the turf. The valve would be shut off.
· Plantings – the planter bed on O’Leary and Heather Rige on the west
side will be planted with the plants proposed in the original bid. In
addition, the walkway from Jerome to Shamrock will be replanted. This is
according to the walk through on July 18, 2005. We will begin this
project in August.
· Planters at Jerome and O’Leary had additional sprinklers added to the
new Raphiolepis plants.
· Bare spots in the turf at the pool area and the turf at the corner of
O’Leary and Jerome were over-seeded during the last week of July.
· Sprinker timer for the area on the corner of Galway and Donegal was
replaced. The irrigation was turned up and watering everyday to bring
the landscape back. The turf is beginning to recover and the ivy is
growing back.
· Broken sprinkler along the walkway from Tipperary to the pool area
next to the light pole was repaired. Someone had broken the riser and
broke the electrical junction box next to the light pole.
It was mentioned that several sprinklers are broken on the slope and
around the clubhouse that need repairs. Helga Morgan further requested
that the mound grass in the planter bed on Hays be watered as it appears
to be drying up. Further the same planter bed needs to have the weeds
and grass pulled away from the bases of the roses so that the roses get
more water.
Helga Morgan further commented that the landscapers are not picking up
trash and debris. She carries a bag and walks the community at least
once a week picking up litter and broken glass. The landscapers will be
asked to pick up litter when they are out and they will also be asked to
pick up broken branches as there have been several which have been
laying in common areas for several weeks now.
It was also asked that the landscapers blow off the sidewalk on O’Leary
on the hillside as this is not being done.
B. Pool Report
A bill from CDS Pools was received in the amount of $3,197. The bill
covered the replacement of two cracked fiberglass DE filters with two
new purex stainless steel 2060 DE filters with back washes at a cost of
$2,480; labor to install at $300; 100 pounds of chlorine tablets at
$200; a new 24” life ring with rope $80; a new occupant capacity sign
$12; repaired loose hand rails $75 and spa filter cleaning at $50. The
Board asked that a letter be sent to CDS Pools stating that they need to
provide a proposal for large items such as the replaced filters before
doing the work. Further CDS needs to use the automatic pool filler
rather than using a garden hose as the hose can be a trip hazard laying
across the deck unattended.
Pool violation letters were reviewed. No action is required.
Pool Restroom Restoration
A verbal quote from White Rain Plumbing to install a single outside
shower at a cost of $1,200 was discussed. The Board tabled the bid and
will discuss more at the next meeting.
C. Clubhouse
· Clubhouse Reservations
August August 6 – Peggy Simon
August 21 – Mary Joe Quevedo
September September 10 – Kathy White
D. Architectural
Approvals:
· 180 Jerome – repainting exterior
· 1809/1815 Tipperary – repainting exterior
· 177 Heather Ridge – repainting exterior
· 1875/1869 Galway – repaint exterior trim in same color. Board
encourages and strongly recommends that the larger wood areas over the
garage doors be repainted in a lighter color matching the stucco in
order to lighten up these homes and enhance the curb appeal of these
homes.
· 156 Jerome – repainting exterior and repainting the larger wood area
above the garage door the color of the stucco.
E. Neighborhood Watch
A Neighborhood Watch Meeting was held on August 8, 2005 with Officer
Morris in attendance. Several homeowners have signed up and block
captains are being selected.
IX. ONGOING BUSINESS
A. Selleck Properties
A representative of Selleck Properties will be asked to attend the next
Board meeting and provide an update on the work.
B. Reslurry Bids
Tabled until after Selleck project is complete
C. Antenna and Dish Policy
Tabled.
X. NEW BUSINESS
A. Lighting Bids
Two lighting improvement bids were received and tabled at this time.
B. 133 N. Jerome
The owner requested that the association provide assistance and support
to the City for removal of the large eucalyptus tree in their front
yard. The Board will send a letter stating that the tree is in their
front yard but that the Board is in support of the tree being removed as
it is extremely large and lawn does not grow under the tree.
C. Signs
The pool rules sign will be redone and a sign reading no skateboarding
around the clubhouse will be posted as well as stenciled on the curbing
around the clubhouse.
XI. DATE AND TIME OF NEXT MEETING
The next meeting will be Monday, September 26 at 7:00 p.m. at the
clubhouse.
The Annual Meeting will be held in October. The terms of Roger, Gerry
and Dan are up for re-election (two year terms).
XII. ADJOURNMENT
The meeting was adjourned at 8:45 p.m.
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