Board Minutes of Kelly Park HOA Aug 2003

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Kelly Park Homeowners Association

BOARD OF DIRECTORS MEETING

Minutes of August 13, 2003

I. CALL TO ORDER
President Roger Smith called to order the meeting of Board of Directors at 7:00 p.m. at the Kelly Park Clubhouse.

II. ROLL CALL OF OFFICERS
Board Members Present: President Roger Smith; Vice President Johann Patterson; Secretary Vicki Shepherd; Director at Large Gerry Chudleigh
Board Members Absent: Treasurer J.C. Simmons
AMS Representative: Karen Furnish
Homeowners Present: Charlie Meyers; Frances “Franco” Iadevala; Sidney Hatch; Audry Watson; Helga Morgan; Silvana Barrunidia; Christine Dean; Joe McGee; Barry Hales; Pam Owens

III. HOMEOWNER DISCUSSION
Charlie Meyers reported that the lights are coming on too early in the evening; that the pool area needs a clock; and that the parking lot at the clubhouse and basketball area needs to be resealed.

Franco Iadevala of 1796 Tipperary explained that he rents a room to a man named Mike who has been accused of harassing dog owners at Kelly Park. Franco stated that while his roommate can be intimidating, he is sure that Mike has done nothing illegal. Johann Patterson stated that he used to live next to Mike and that Mike called Animal Control on Johann’s dog several times. Johann further reported that while he never saw who was doing it, many of his sprinklers were broken. Homeowners are currently complaining about the same things happening to them after an encounter with Mike or a visit from the Animal Control.

Silvana Barrunidia explained that she purchased her home at Kelly Park and moved in on May 2. One week later Mike barged through their gate and pounded on their door shouting at them “I want you to keep your dog quiet.” She said that the mannerism exhibited by Mike almost prompted a fist fight. She said that since then, her landscape has been torn out, sprinklers broken, letters from Animal Control arrived, and she has found dead birds thrown onto her patio – dead birds without heads or legs. Silvania explained that it is not only her family exhibiting these problems but many dog owning neighbors along Jerome.

Christine Dean reported that her dog is an inside dog who goes outside only to go to the bathroom. She said that Mike also came to her door and yelled at her too and threatened to have Animal Control called.

Joe McGee explained that he has lived at Kelly Park for eight years and only within the last month has his family experienced any difficulties. He said that he has found Mike to be aggressive in his means of approaching neighbors about barking dogs. Joe said that Animal Control visited his home on Saturday.

Karen Furnish explained to Franco that the association became aware of issues when several homeowners attended the April 17, 2003, Board meeting and provided copies of threatening letters they had received. The letters were not signed but were copied for the Police, Animal Control, and the City Attorney. Since then, one resident receiving the letter moved and the other put up a sign on her garage door asking for assistance in locating the person who sent the threatening letter.

Pam Owens stated that she has had her fence kicked in twice – both times on a Wednesday during the time when the trash trucks are out and the community is noisy with barking dogs and the motors of the trash trucks. Her dogs were let loose by the destruction to her fence. She is now installing a security camera.

Franco stated that he will speak with Mike who has lived at his home since December. Should anything further happen, Franco would appreciate being notified immediately.

A homeowner complained that the pool has been murky for some time and that it is really bad at this time. The Board is aware and is working on resolving the problem.

Sidney Hatch spoke regarding her neighbor’s architectural request to install a fence on the property line.

Joe McGee addressed his new vinyl fence at 139 Jerome. He installed the vinyl fence as the wood fence contained dry rot from the sprinklers hitting it. Joe will have his neighbors sign the Architectural Request indicating their agreement. Once this is provided, the Board agreed to approve his vinyl fence.

Roger Smith reported that the doors on the pool restrooms have been removed due to constant vandalism.

Gerry Chudleigh reported that one of the signs on the slope has been removed but is laying at the top of the slope.

IV. ADDITIONS/APPROVAL OF AGENDA
The agenda was approved as submitted.

V. APPROVAL OF PREVIOUS MEETING MINUTES A motion was made by Gerry Chudleigh, seconded by Vicki Shepherd to approve the Minutes of July 11, 2003 as written. The motion carried.

VI. TREASURER’S REPORT
A motion was made by Johann Patterson, seconded by Gerry Chudleigh, to approve the financial reports for June and July as presented by AMS Realty, Inc. The motion carried.

The delinquency report was reviewed; there is only one homeowner who is behind. Three requests to waive the late fees were received and approved.

VII. MANAGEMENT REPORT
A. Calendar - reviewed
B. Violation Report - reviewed. The Board agreed to uphold the monetary penalties assessed to account 18570-0-000-1 in the amounts of $25 and $50. The Board further reviewed a letter received from an individual who had damaged pool furniture. The individual claimed that one table was already broken but he did, in fact, break the second table. He asked to pay only for the table he broke. The Board accepted.
C. Work Orders - reviewed. AMS will be asked to pick up broken pool furniture and old roofing materials and dispose of them.
D. Correspondence – reviewed.

VIII COMMITTEE REPORTS
A. Landscape Report - Roger Smith
1. Golden Pacific Landscape
· Proposal for planting along pool area: $870 – 30 five gallon
three foot staked Pyracanthaus – Tabled. Karen Furnish to find out when it would be the best time for the planting (ie: fall, spring, etc.)
2. There will be an increase in landscaping services from $620 a month to $680 a month effective September 1, 2003 from B & L Enterprises.
3. The backflow was replaced across from 1911 Galway. Work was completed on June 10, 2003 by Accurate Backflow.
4. Letters of recognition will be sent to homeowners with outstanding landscape.

B. Pool Report
1. Out of the Blue Pool Service is selling his business and moving to Santa Barbara. He sold the business to Ever Blue Pools who has provided a proposal for pool maintenance. The Board agreed to let the contract to a vendor who resides closer, should adequate licensing and insurance be provided and should the contract rate remain the same.
2. The annual county inspection report was provided to the pool vendor and issues addressed.
3. A motion was made by Johann Patterson, seconded by Gerry Chudleigh to install a sign on the pool gate reminding homeowners to keep the gate shut at all times. The motion carried.

C. Architectural
The basketball hoop mounted on the garage at 162 Galway has not been moved and a second notice will be sent. Architectural Approvals were provided for the following:
· 221 Heather Ridge – change out windows and doors
· 133 Jerome – change out front gate and fence and landscaping
· 1761 O’Leary – stone pond in backyard
· 178 Heather Ridge – reroofing with asphalt shingles
· 172 Heather Ridge – reroofing with asphalt shingles
· 145 Jerome – paint wood fence brown
· 151 Jerome – paint wood fence brown
· 180 Jerome – repaint home with color scheme #1
· 1731 O’Leary – reroof
· 1725 O’Leary - reroof

VIII. UNFINISHED BUSINESS
A. Selleck Properties
No new update.

B. Speed Bumps
No new update.

C. Pedestrian gate at Giant Oak and O’Leary
The Board decided to drop the matter at this time.

D Pool – Gate/Fence Extensions
A motion was made by Roger Smith, seconded by Gerry Chudleigh to approve the proposal in the amount of $634.13 for the fence extensions over the pool area. The motion carried.

E Pool Arbor – Termite Treatment
A motion was made by Gerry Chudleigh, seconded by Vicki Shepherd, to approve the proposal by BPC to chemically treat the pool arbor at a cost of $425. The motion carried.

E. Ventura County Sheriff’s Report
No action needed.

IX. NEW BUSINESS
A. Parking Lot
At this time, there is no action needed other than obtaining a proposal to asphalt slurry the parking lot at the clubhouse and at the basketball area.

X. DATE AND TIME OF NEXT MEETING
The next meeting will be September 17, 2003 at 7:00 p.m.

XI. ADJOURNMENT
The meeting was adjourned at 8:55 p.m.