|
HOME
NEWS
FACILITIES
RULES
DOCUMENTS
MANAGEMENT
MAP
BOARD
FAQ's
PROJECTS
HOMES
|
Kelly Park Homeowners Association
Board of Directors Meeting
Minutes of July 18, 2005
Kelly Park Homeowners Association
Board of Directors Meeting
Minutes of July 18, 2005
I. CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Roger Smith at the
clubhouse.
II. ROLL CALL
Board Members Present: President Roger Smith; Vice President J.C.
Simmons; Treasurer Gerry Chudleigh; Secretary Joe LaMartina; Director
Dan Shepherd
AMS Representative: Karen Furnish
Special Guest: Sheriff Deputy J. Lee Morris
Homeowners Present: Vicki Shepherd; Helga Morgan; Karen Walton; Ann
Thickey; Franco Iadevaia; Ron Watkins; Bruce and Janet Dart; Cindy
Smith; Chuck and Stasa Travers; Mike Downers; Allan Kitain; Gary and
Sidney Hack; Chris Moreno; Tracy Redman; Sue Simmons; Peggy Simon; Kris
Inman; Robert and Peggy Ponticelli; Heady Vinokur; Claudia Melgar
III. SPECIAL PRESENTATIONS
Sheriff Deputy J. Lee Morris introduced himself to the homeowners
present. He stated that in the best form of protection for the community
is to have neighbors that watch out for each other. He encouraged
neighbors to be “busy bodies” and to call 9-1-1 when something unusual
is observed. One homeowner talked about some late night firecrackers
being exploded in mailboxes and how she had called 9-1-1 the next
morning and how they had wanted her to have called when it occurred.
Another homeowner described a program he often uses whereby volunteer
police come out to the home when one is on vacation and check the doors,
gates, windows, etc and leave reports for the owner. Officer Morris
explained that getting to know your neighbor, their habits, their
vehicles, their friends and relatives, their work schedules and vacation
schedules helps in being aware of what is happening in the community and
is the best form of protection. Officer Morris encouraged neighbors to
use neighbors when they are out of town to pick up their newspapers,
mail, trash containers, etc. He further explained that valuables should
never be left in a vehicle – even if the vehicle is locked. One
homeowner stated that it is a good idea to take a personal inventory of
your household belongings – using photos and writing down serial
numbers, etc so if they are stolen, the chances of finding them and
identifying them are increased. Officer Morris gave the non-emergency
number of 494-8200 and the emergency number of 9-1-1 to those in
attendance. The homeowners thanked Officer Morris for his time.
The Board displayed three new color palates for repainting of the
exteriors of the homes at Kelly Park HOA. These are in addition to the
colors in existence. Color charts from Dunn Edwards were distributed to
those interested.
IV. HOMEOWNER DISCUSSION
Karen Walton asked about the process involving the selection of the
three new color palates for Kelly Park. She stated that she wanted to
see more effort put forth in the decision and she wanted a broader
process with more choices. She asked the homeowners present if they were
satisfied with the three new color choices or if they would like to see
several more color choices become available; there was no response.
Karen Walton was informed that she may repaint her home in one of the
original colors found in Kelly Park HOA or she may choose from the new
three color palates provided. The Board further agreed that provided
that her adjoining neighbor agrees to the color selection and process,
that she may paint her home in a new color at this time as long as he
agrees to repaint in the same at a future date. The two neighbors were
left to work on the details of a mutually agreed upon arrangement.
Claudia Melgar asked if permits are required for retrofitted vinyl
windows. She was told to call the City of Thousand Oaks to be sure but
it was believed that permits are not required.
V. ADDITIONS/APPROVAL OF AGENDA
The agenda was approved as submitted.
VI. APPROVAL OF PREVIOUS MEETING MINUTES
A motion was made by Dan Shepherd seconded by Joe Lamartina to approve
the Minutes of June 20, 2005 as written. The motion carried.
VII. TREASURER’S REPORT
Gerry Chudleigh reviewed the June financial statements. All directors
received copies of the bank statements and reconciliations. A motion was
made by Gerry Chudleigh, seconded by Dan Shepherd, to approve the June
financials as presented; the motion carried. The Board reviewed the
costs expended in the restroom restoration project to date.
Delinquent accounts were reviewed with the Board by Karen Furnish.
VIII. MANAGEMENT REPORT
A. Calendar – reviewed
B. Violations – reviewed
C. Work Orders - reviewed
D. Correspondence – reviewed
IX. COMMITTEE REPORTS
A. Landscape Report
Monthly Report
· There are a number of problems with the timers for the common area.
The timer located at the corner of Heather Ridge and O’Leary is showing
No Program. There may have been a power failure because the grass has
been watered in the past. The timer was re-programmed and the grass is
recovering.
· The walkway on Shamrock headed towards Tipperary has a timer located
on the block wall. The ivy planter along this walkway was not being
watered but it was watering in the past. The valves were completely
covered and after some searching, the valve boxes were uncovered and
located. The wires connecting to the solenoids had been taped together
and no waterproof connectors were used. This was corrected. The valves
are now working from the controller. This is the reason for the drastic
cutting of the ivy because the valve boxes and valves were covered and
the locations needed to be identified and inspected.
· At the corner of Galway and Donegal, the timer is not working. The
program has been reset but it still does not work. Jon Kaneko recommends
replacing this timer with a three-station outdoor controller at the cost
of $150. In the meantime, the crew is hand watering. This was approved.
· The slope at the pool area is planted with Bouganvilleas instead of
Xylosma. This was changed to allow for more color to the slope and to
keep children from playing on the slope.
· Three plants were added to the corner of O’Leary and Jerome near the
new wrought iron fence installed by the homeowner.
· The pine and pepper trees at the pool area will be pruned in July. The
tree trimmers have fallen behind schedule.
It was asked that Jon Kaneko walk the property with several Board
members and the Landscape Committee on Monday, July 25 at 9:00 a.m.
meeting at the clubhouse. There is some concern with areas that have not
made any improvement since Kaneko Landscaping took over the landscape
maintenance. These areas are comprised of: the grassy area on Hays; the
corner of Galway and Donegal; the culdesac of Hays (with the
bouganvillas) and the clubhouse slope.
B. Pool Report
Several letters were sent to CDS Pools regarding the water level in the
spa which goes down quite often. CDS Pools had been hand filing the spa
with a garden hose but had left it unattended and was asked not to do
this for fear of a trip hazard.
It was mentioned that kids have been riding skates, scooters and bikes
on the pool deck. This is not permitted as it damages the pool decks and
is not safe. The Board will review the pool rules and perhaps make up
some new signage in the future. It was also suggested that the Board
consider installing a bike rack in front of the pool area so that kids
feel better about leaving their rides behind.
Pool Restroom Restoration
Several plumbers have been contacted to complete the work in the
restrooms – this involves installing automatic shut-offs on the shower
handles. If a mix-it valve were to be installed to combine the hot and
cold water for a single temperature of luke warm, additional tear out of
the tiled walls would be required. The Board approved the use of cold
water only as the showers are intended for rinsing off purposes only.
C. Clubhouse
· Clubhouse Reservations
There are no clubhouse reservations for July or August at this time.
· Clubhouse cleaning rules have been laminated and left in the clubhouse
· Carpet cleaning done at cost of $218 – carpet cleaner recommends we
look at different types of carpeting such as what is used in busy hotel
lobbies. To be discussed at a later date.
· Interior of clubhouse to be repainted.
D. Architectural
Approvals:
· 156 Jerome – addition of a graduated wall at front lawn which will
allow lawn not to be sloped but to be flat
· 1809 and 1815 Tipperary – to repaint trim in existing color of Dunn
Edwards Hickory #177
Pending:
· 177 Heather Ridge – repaint trim in same colors – owner needs to call
out the name of the color and a letter needs to be sent to the adjoining
owner advising of the improvement
X. ONGOING BUSINESS
A. Selleck Properties
It is projected that the project will be completed by winter of 2005.
Helga Morgan again confirmed that a six foot block wall will be
installed behind O’Leary beginning August 3. The wall will have a
staggered height as in one location it will be only four feet tall.
B. Reslurry Bids
Tabled until after Selleck project is complete
C. Antenna and Dish Policy
Tabled.
XI. NEW BUSINESS
A. Lighting Bids
Two lighting improvement bids were received and tabled at this time.
B. Prelien Charge
The Board agreed to waive a prelien charge for an owner who had a change
of address and had missed several payments. The motion was made by Dan
Shepherd, seconded by Joe LaMartina, to remove the $47 charge. The
motion carried.
XII. DATE AND TIME OF NEXT MEETING
The next meeting will be Monday, August 15 at 7:00 p.m. at the
clubhouse.
XIII. ADJOURNMENT
The meeting was adjourned at 9:30 p.m.
|
|
Back to Top
|
