The meeting was called to order by Treasurer Gerry Chudleigh at 7:00 p.m. at the Kelly Park clubhouse.

II. Roll Call
Board Members Present: President Roger Smith (arriving at 7:30 p.m.); Treasurer Gerry Chudleigh; Secretary Joe LaMartina; Director Dan Shepherd
Board Members Absent: Vice President J.C. Simmons
AMS Representative: Karen Furnish
Homeowners Present: Vicki Shepherd; Chris Moreno; Mr. and Mrs. Berns; Mr. and Mrs. Kyle; Jack Davis

III. Homeowner Discussion
Mr. and Mrs Berns announced that they are original homeowners. Their wood fence has never been replaced and it is consumed by termites; a portion of the fence has blown over and they would like to replace the entire fence. The fence further separates their back and side yards from four other neighbors – three of these neighbors have agreed to share in the cost of the new fence but one has not. This area represents 20 feet. The owner of this 20 foot section claims that they intend to sell the home in October and the new owners can deal with the situation. After much discussion and review of the CC&R’s, AMS will be asked to write a letter to the homeowner stating that sharing in the cost of the fence replacement is in the owner’s best interest as it will eliminate the termites, enhance the property and will restore the fence to a safe, sightly and first class condition. Additionally, the selling owners will not need to disclose the termited fence to the new buyers. The CC&R’s regarding Exterior Maintenance and Party Walls will be quoted in the letter; a copy will be sent to Mr. and Mrs. Berns.

Mr. and Mrs. Berns further stated that they would like to remove their existing wood patio cover as this is also termite infested. The Board agreed that this is permitted and should they request to rebuilt a new patio cover, a City Permit will be required.

Jack Davis asked that AMS keep a copy of the fence letter on hand as he too will be requiring assistance from the association in seeking reimbursement from his neighbor concerning a neighbor-to-neighbor fence.

Lori Kyle attended the Board meeting stating that she has had a problem with noisy neighbors who have been remodeling the interior of their home during the evening hours and also mow their lawn just before dusk. Gerry Chudleigh volunteered to contact the City to determine if there are any ordinances on the books regarding time limits for remodeling projects undertaken by the resident and mowing the lawn. Mrs. Kyle stated that she has called the sheriff but the sheriff stated that they do not become involved with issues of this sort.

Chris Moreno asked about the block wall on Tipperary and was informed that the Board is undertaking proposals for the repair of this wall.


IV. ADDITIONS/APPROVAL OF AGENDA
The agenda was approved as submitted.


V. APPROVAL OF PREVIOUS MEETING MINUTES
The Minutes of June 7, 2004 were approved as written.


VI. TREASURER’S REPORT
Gerry Chudleigh reviewed the financial statement and bank reconciliation for the month ending May 31, 2004. The Board received copies. The delinquency report was deferred to Executive Session.


VII. MANAGEMENT REPORT
A. Calendar – Reviewed
B. Violations – Deferred to Executive Session
C. Work Orders – Reviewed
D. Correspondence – Reviewed


VIII. COMMITTEE REPORTS
A. Landscape
Faxes and phone calls to Golden Pacific Landscape have been unanswered. A bid from Kaneko Landscape was received for the trimming of two evergreen pear trees on Shamrock which overhang the street. A motion was made by Dan Shepherd, seconded by Gerry Chudleigh, to contract with Kaneko in the amount of $375 to trim these trees. The motion carried. Additionally Kaneko will be asked to trim the pine tree near the clubhouse at the top of the stairs as a branch is touching the light on the tall pole lamp. Kaneko will further be asked to trim back the pepper trees which overhang the fence at 1833 Galway as this was not done by Golden Pacific Landscape.

A. proposal from B & L Enterprises was received to plant at the end of Hays with nine 5-gallon bouganvillas adding in bubblers. A motion was made by Dan Shepherd, seconded by Gerry Chudleigh to approve the work at a cost of $461. The motion carried.

B. Pool Report
The spa was shut down by the County of June 28 as the temperature exceeded the maximum of 104 degrees. CDS Pools worked with the County and the spa is reopened and all items listed on their list have been addressed and corrected.

CDS Pools recommends more maintenance of the pool and spa during the summer months – three trips during the week are recommended. CDC will be asked for a price on the additional service.

A bill from CDS Pools was received in the amount of $220 for four filter cleans; $500 for replacing two pool light fixtures and $200 for chemicals chlorine acid and tablets and conditioner. AMS will ask why the filter cleans and chemicals were not included under the current agreement.

On June 21, human and dog poop was found at the corner of the pool deck. Six pool keys may have entered the pool area during the time of the event and it is being investigated by Roger Smith.

C. Clubhouse
June clubhouse reservations included: June 6 – Mary Zaimer; June 8 – Elaine Ziegler; June 12 – Tawnie Eccles; June 13 – David Parker; June 27 – Stephanie Mendel. There are no parties booked for July.

The carpet is dirty again and Vicki Shepherd will coordinate the carpet cleaning with Pacific Breeze Chem Dry (647-2999). Vicki will also look into the cost of purchasing a rug shampooer for the clubhouse as the cost of each carpet cleaning is approximately $175.

One homeowner who had rented the clubhouse mentioned that the refrigerator was not very cold. Roger Smith increased the temperature controller on the refrigerator and it was working better but it was noticed this evening that there was a puddle of water on the ground below the refrigerator door.

D. Facilities Structure
The Board agreed to remove the bid for wrought iron work at the clubhouse from the agenda. The Board may wish to construct a wrought iron fence at the face of the clubhouse at a future date.

Discussion was held on how to resolve the moisture problem in the restrooms. This evening the women’s restroom was completely wet perhaps following the use of the two showers in the restroom area. It was decided that a bid would be solicited asking to have the two showers in each restroom area capped off and a new shower constructed on the outside of the structure or building. Tustins will be asked to provide a cost estimate for the job.

F Architectural Requests
The following were approved:
· 1780 O’Leary – relandscape front yard removing trees, junipers and rocks
· 1790 Tipperary – front yard privacy gate to be added
· 179 Shamrock – paint stucc Peark White SP 70
· 1752 Hays – replace windows and patio door with white vinyl framing
· 171 Shamrock – relandscape front yard with new grass, shrubs, trees and a sidewalk from street to entry arch.


IX. UNFINISHED BUSINESS
A. Selleck Properties
Roger Smith will call Robert Selleck for an update on the progress and plans.

B. Speed Bumps
No update

C. Reslurry Bids
Bids were received from three vendors to reslurry both the lots at the clubhouse and the basketball court. At this time, only the clubhouse will be looked at until work is completed on the hillside. The vendors will be asked to break out their bids and provide a bid only for the clubhouse parking lot at this time.

D Wood Fence Repainting
Five bids were received and reviewed. A motion was made by Gerry Chudleigh, seconded by Dan Shepherd to contract with DeBoise Painting at a cost of $4,150. The motion carried.


X. NEW BUSINESS
A. Slump Block Wall
One bid was received for the repairs to the wall which boarders the common area walkway to the pool by 1845 Tipperary. The bid included removing the slump-block wall by approximately 15 feet, removing the footings, remove the tree root, set wood forms, pour new footings with proper steel, reinstall sump block fence matching existing material. A second proposal is needed and will be requested.

B. Mailboxes
It was suggested that the Board investigate the feasibility of installing cluster or group mailboxes. This would improve the look of the community by eliminating the individual mailboxes in front of each home. It would further increase the use of the sidewalks without mailboxes and the problem of parking in front of mailboxes would be eliminated or greatly reduced. AMS will contact the local post office to determine the placement of the proposed cluster boxes; to make sure that the post office would be in favor of providing the cluster boxes, and to see if 100% of all owners would need to be in support of the idea.

C. Abandoned Vehicle
AMS was asked to call the traffic division of the sheriff’s office (494-8200) to report the abandoned vehicle in the old mechanic’s area behind the school on Kelley Road.


XI. DATE AND TIME OF NEXT MEETING
The next meeting will be held on August 12, 2004 at 7:00 p.m. at the clubhouse.

XII. ADJOURNMENT
The meeting was adjourned at 8:20 p.m.