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Kelly Park Homeowners Association
Board of Directors Meeting
Minutes of June 20, 2005
Kelly Park Homeowners Association
Board of Directors Meeting
Minutes of June 20, 2005
I. CALL TO ORDER
The meeting was called to order at 7:07 p.m. by Roger Smith at 192
Jerome Avenue.
II. ROLL CALL
Board Members Present: President Roger Smith; Vice President J.C.
Simmons; Treasurer Gerry Chudleigh; Secretary Joe LaMartina
Board Members Absent: Director Dan Shepherd
AMS Representative: Karen Furnish
Homeowners Present: Vicki Shepherd; Helga Morgan; Karen Walton; Megan
and Jaime Dietenhofer
III. HOMEOWNER DISCUSSION
Karen Walton discussed her request to repaint the trim on her home in a
grey tone which would not match the adjoining unit which repainted in
the lighter brown five years earlier. The Board informed her that they
are in the process of condensing the color selections and that it is
most likely that the grey tones will be eliminated and two to three
neutral colors will be selected. With this information, Karen agreed
that she will reconsider the colors and may wish to go to a lighter
brown similar to the color in which Gerry Chudleigh recently repainted
his trim.
Megan and Jaime Dietenhofer were in attendance to discuss the replaced
roof at their home. They had submitted an Architectural Request which
was not approved as the neighbor had signed the request however had
stated that they may wish to reroof using a different type of roofing
material. The Dietenhofers explained that they had no choice but to
reroof as they had severe leaks and their insurance was being cancelled
due to the wood shakes used on the roof. The Board agreed that a letter
will be sent to the adjoining neighbors explaining why the Dietenhofer’s
reroofed as they had done and informing the adjoining neighbors that
when they reroof they need to use the same materials and colors as the
Dietenhofer’s or if another material (texture) is requested, then to
make sure that the color matches and that the Board approves the
request.
IV. ADDITIONS/APPROVAL OF AGENDA
The agenda was approved as submitted.
V. APPROVAL OF PREVIOUS MEETING MINUTES
A motion was made by Roger Smith seconded by Gerry Chuldleigh to approve
the Minutes of May 16, 2005 as written. The motion carried.
VI. TREASURER’S REPORT
Gerry Chudleigh reviewed the May financial statements. All directors
received copies of the bank statements and reconciliations. A motion was
madeby Gerry Chudleigh, seconded by Joe LaMartina, to approve the May
financials as presented; the motion carried. The Board will be reviewing
all costs expended in the restroom restoration project and at the next
meeting will pass a resolution to use reserve funds rather than
operating funds for the work.
Delinquent accounts were reviewed with the Board by Karen Furnish.
VII. MANAGEMENT REPORT
A. Calendar – reviewed
B. Violations – reviewed
C. Work Orders - reviewed
D. Correspondence – reviewed
VIII. COMMITTEE REPORTS
A. Landscape Report
· Monthly Report
1. Slope by pool - the slope by the pool was scheduled for planting,
however due to some gopher activity, the planting was delayed and the
gophers have been baited to gain control. This is needed, otherwise the
gophers will eat the new plantings.
2. Grass - Watering has been increased to four times a week in the
common areas. The pool lawn sprinklers were repaired as the pine tree
roots had created a break in the line and the system was loosing
pressure. Also, a sprinkler valve at the end of Shamrock Court was
re-wired.
3. Heather Ridge and Hays - the corner with the roses and fescue grass
on the slope has been sprayed for Bermuda and Broadleaf weeds.
4. Fertilization of the turf - will be done in June with warm season
fertilizer.
5. Broadleaf weeds in turf - will be sprayed in June to control
dandelions and clover
6. Planter beds - the ivy growing in the beds is being cut down to
control the growth and keep the height at one level. The ivy was growing
wild and there is a lot of growth in uneven patterns. By cutting the ivy
at one level, it will look more manicured. Ivy is also being pulled from
the shrubs choking them. By removing the ivy from the shrubs, the shrubs
will be healthier.
7. Sycamore trees on Shamrock - these have been pruned. The pine trees
will be trimmed in June or July and the Liquidambar trees will be pruned
in the fall.
Weed Abatement done at cost of $850
Helga Morgan reported that several homeowners have requested a
horse-shoe pit be installed at Kelly Park and she is looking at areas
that this could be installed.
B. Pool Report
Joe LaMartina reported that he often sees the water level of the spa
drop. Gerry Chudleigh also sees this too. Another notice will be sent to
the pool vendor asking him to check this out again.
An email was sent to the police asking for reports of May 22 and May 24
when the police were called to the pool area – no response from the
police has been made on their findings.
Pool Restroom Restoration
Both Karen Furnish and Joe LaMartina placed calls to the plumber this
date in order to obtain and update on the repairs. The plumber had not
yet returned either call. The showers are currently non-operable as
parts have been ordered to install automatic shut-offs.
A bid from The Cleaning Lady was received to install hand dryers in each
of the restrooms which would eliminate the misuse of paper towels (paper
towels are often found clogged in the toilets). The cost of each dryer
is $400 plus installation by an electrician. The bid was tabled.
C. Clubhouse Reservations
The clubhouse was rented June 16, 17, 18 and 20. The party on June 17
did not end at 11:30 p.m. but ended around 3:00 a.m. A letter was sent
to the renter stating that they will not be allowed to rent the
clubhouse again for a period of six months and that they will be charged
$50 which will be taken from their security deposit.
D. Architectural
The Board discussed establishing an Architectural Committee consisting
of Board members and interested homeowners. An article will be published
in the newsletter asking for volunteers to serve on the committee. Gerry
Chudleigh suggested that the Architectural Committee evaluate every home
and make recommendations regarding when the home will need to be
repainted and which colors should be applied to the home when repainted.
Should the owner wish to paint in a different color, the owner would
need to obtain the written approval from the adjoining neighbor and both
adjoining neighbors would need to repaint at the same time.
Karen Furnish read from page 14 in the CC&R’s under Article VII,
Exterior Maintenance 2. “In the event an owner of any Lot in the
Properties shall fail to maintain the premises and the improvements
situated thereon in a manner satisfactory to the Board of Directors, the
Association, after approval by two-thirds vote of the Board of
Directors, and after notice to the Owner, shall have the right, through
its agents and employees, to enter upon said parcel and to repair,
maintain, and restore the Lot and the exterior only of the buildings and
any other improvements erected thereon to a good first class condition.
The cost of such exterior maintenance shall be added to and become part
of the assessment to which such Lot is subject. There shall be no entry
into a dwelling unit without the express consent of the Owner.”
The Architectural Committee will be asked to develop a timeframe for
each home to be repainted and to look at the proposed colors for each.
With the current home prices escalating, it is worth the time invested
in making sure that the Kelly Park neighborhood is well maintained.
The Board approved the following architectural requests:
· 172 Heather Ridge – repainting exterior in color scheme #2 – approved
providing that this color matches the color of the adjoining neighbor’s
home. Gerry Chudleigh to verify
· 1881 Tipperary – replacing front lawn with a flower garden
· 1790/1796 Tipperary – repainting the stucco and trim of both adjoining
units
IX. ONGOING BUSINESS
A. Selleck Properties
Helga Morgan reported that a six foot block wall will be installed
behind O’Leary beginning August 3. The wall will have a staggered height
as in one location it will be only four feet tall. Helga further
reported that the framing for the first floor of the new hotel has been
built.
B. Reslurry Bids
Tabled until after Selleck project is complete
C. Antenna and Dish Policy
Tabled one more month.
X. NEW BUSINESS
None.
XI. DATE AND TIME OF NEXT MEETING
The next meeting will be Monday, July 18 at 7:00 p.m. at the clubhouse.
XII. ADJOURNMENT
The meeting was adjourned at 9:00 p.m.
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