Board Minutes of Kelly Park HOA June 2003

HOME

NEWS

FACILITIES

RULES

DOCUMENTS

MANAGEMENT

MAP

BOARD

FAQ's

PROJECTS

HOMES

Kelly Park Homeowners Association

BOARD OF DIRECTORS MEETING

MINUTES OF

June 11, 2003

I. CALL TO ORDER
Vicki Shepherd introduced Sheriff Deputy J. Lee Morris to the 26 residents in attendance. Deputy Morris explained that the Sheriffs Department works 12 hour shifts and that there are three to four deputies available for the entire Conejo Valley area which includes Kelly Park Homeowners Association. He stressed that protection is a service paid for by tax dollars and thus residents noticing suspicious behavior or incidents should call for investigation. Incoming calls are rated for priorities and determining on the number of calls and the priorities of the calls, the Sheriff Deputy will be dispatched to the scene for investigation. Callers need to give accurate descriptions including detailed physical descriptions of the person or persons and the vehicle or vehicles for a good investigation. Deputy Morris recapped calls made for investigations since January 1, 2003. These included 12 calls on Galway with three reports taken including traffic stops and illegal entries; three calls on Donegal with no reports taken; four calls on Tipperary with one report taken on a burglary; one report on Shamrock of a vehicle burglary; 11 calls on Jerome with three reports taken including vehicle burglary; and one report on O’Leary of shots fired. Officer Morris cautioned residents not to leave valuables in their vehicles and not to leave behind receipts such as gas receipts as these can be taken and used in identity thefts. Recently (June 10, 2003) three vehicles in Kelly Park were burglarized – Shamrock, Tipperary and Jerome. Officer Morris stated that residents should not get into a relaxed mode but rather should be aware, observant and even noisy about what is going on around them and in their neighborhood. Neighbors need to know their neighbors’ patterns – when they are home, when they are out of town, when they are moving, etc. Officer Morris stated that there are other divisions of enforcement which include bike patrols, COPPS, etc. and that these too can become involved in addressing issues such as teenagers drinking on the hill above the clubhouse. The Board and the residents in attendance thanked Officer Morris and the meeting was adjourned at 8:00 p.m.

Homeowners who signed in were: William Green; Phyllis Berns; Min Sterling; Olive Lang; Lance Ziegler; Shelby Myers; Audrey Watkinss; Peggy Simon; Traci Simon; MaryAnn Seage; Janet Adair; Linda Smith; Roy Smith; Matthew Eccles; Tawni Eccles; Shaukat Dawoodjee; Steven Neiditz; Christine Gillan

I. CALL TO ORDER
President Roger Smith called to order the regular meeting of Board of Directors at 8:20 p.m. at the Kelly Park Clubhouse.

II. ROLL CALL OF OFFICERS
Board Members Present: President Roger Smith; Vice President Johann Patterson; Treasurer J.C. Simmons; Secretary Vicki Shepherd; Director at Large Gerry Chudleigh
AMS Representative: Karen Furnish

III. HOMEOWNER DISCUSSION
During the discussion with Officer Morris, Steven Neiditz asked if management could track tenants moving in/out and alert the neighboring units that residents will be moving in/out. He stated that homes that go up for sale do not necessarily need to alert neighbors as For Sale Signs are usually in place alerting those around that movers will be around soon, but with rental units, it can be different as For Rent Signs are not always used to advertise a home for rent. This will be taken under consideration

IV. ADDITIONS/APPROVAL OF AGENDA
Under New Business, Walk Thru Items will be added. The agenda was approved with the addition.

V. APPROVAL OF PREVIOUS MEETING MINUTES A motion was made by Roger Smith, seconded by Johann Patterson to approve the Minutes of May 15, 2003 as written. The motion carried.

VI. TREASURER’S REPORT
J.C. Simmons reviewed the Treasurer’s Report noting that the budget has been spent down considerably due to many expenses such as the painting of the pool wrought iron, pool and spa repairs, tree trimming, etc.

The delinquency report was reviewed.

VII. MANAGEMENT REPORT
A. Calendar - reviewed
B. Violation Report - reviewed. The Board agreed to uphold the monetary penalty of $25 on account 18570-000-1.
C. Work Orders - none
D. Correspondence - none

VIII COMMITTEE REPORTS
A. Landscape Report - Roger Smith
1. Golden Pacific Landscape
· Proposal for planting along pool area: $870 – 30 five gallon
three foot staked Pyracanthaus – Tabled till fall.
2 Signs for Slope by Clubhouse – one was tore out the first week
it was installed. A police report was filed (#0314849) on May 24 for the vandalism of the sign. This is being investigated by Deputy Wetter who can be reached at 494-8225. Since then, we have reinstalled the sign.
3 There is a sprinkler head broken across from Roger Smith’s home. The sprinkler head is on Kelley Road. This will be called into the landscaper.

B. Pool Report
1. Pool temperature readings:
Tues, May 20 11:30 a.m. 80 degrees
Fri, May 23 11:10 a.m. 83 degrees
Tues, May 27 9:45 a.m. 78 degrees
Fri, May 30 11:00 a.m. 83 degrees

2. Spa sanded and railings tightened on spa on May 20
3. Pool closed Monday June 2nd after a contaminated hygiene article was found floating in pool. Vicki Shepherd cleaned up more vomit outside clubhouse area this date and unclogged a toilet at the pool’s restroom.
4. The spa timer is stuck and will be replaced. The cost of the part is $40 plus installation.
5. The mirror on the men’s restroom has been hit with graffiti etched into the mirror. This will be temporarily covered with a bumper sticker. Further the sink below the mirror appears to be loose from the wall, perhaps from taggers standing on it to etch the mirror. This will be repaired.
6. We have become aware that the new pool contractor has insurance but does not have a State license nor carry workers compensation insurance. The pool contractor will be allowed up to 30 days to obtain both otherwise the contract will need to be terminated and a new contract let with a licensed, insured vendor.

C. Architectural
A letter was sent to 1905 Galway asking for Architectural Request for fence recently installed; we have had no response. The Board asked that a second letter be sent stating that the Board needs to make sure that all additions are uniform throughout the neighborhood and that while the improvement is consistent with the neighborhood and we are pleased with the improvement, Architectural Approval should always be obtained prior to beginning any work as the Board has the authority to ask that the work be removed should prior approval not be provided.

A request was submitted from 1758 Hays for replacing the garage door with Clopay sectional door – almond color, no windows; this was approved by the Board this date.

VIII. UNFINISHED BUSINESS
A. Selleck Properties
No new update.

B. Speed Bumps
No new update.

C. Clubhouse Door
This was installed over weekend of May 31 – June 1, 2003 and is nice. The installation requires some stucco patching on the exterior where stucco was chipped away to allow for the installation. Further the old slider doors need to be removed and discarded. Vicki Shepherd volunteered to contact the vendor to have this done.

D Backflow Repairs/Replacement
Repairs were made but the replacement was never done. The City of Thousand Oaks called regarding the replacement and recommended Accurate Backflow. We have contracted with Accurate Backflow to do the replacement at a cost: of $850.

E Neighborhood Clean up – Saturday, May 24
Vicki Shepherd did an outstanding job of coordinating and manning the clean up day.

F Web Site
Gerry Chudleigh indicated that there is no new update at this time.

G Pedestrian Gate at Giant Oak and O’Leary
The City of Thousand Oaks has asked several questions regarding the proposed gate:
1) Who put up the original fence?
2) Where is the property line? Who owns the land?
3) Did Kelly Park allow an easement through the existing area?
Syprus of the City of Thousand Oaks is asking these at 449-2310.
The Board indicated that Kelly Park installed the original chain link fence and that Kelly Park owns the land. Several years ago Giant Oak was paved and the easement was permitted at that time. This will be relayed back to Syprus of the City of Thousand Oaks.

H. Walk Thru with Board and Management
Gerry Chudleigh volunteered to do the June 11th walk through and Roger Smith will do the next walk through in August.

I. Spring Fling – July 8th
AMS will make the arrangements.

J. Painting of Wrought Iron at Pool
This was completed by Ernie Romero Painting and looks nice.

IX. NEW BUSINESS
A. Termites at Patio Cover
A proposal from Terminix was received to heat treat the patio cover at the pool at a cost of $1,310. A second proposal from Terminix was received to chemically treat the termites at a cost of $625. The Board asked for another proposal from another pest control company.

B. Graffiti Etched in Clubhouse Window
The Board is aware of the graffiti etched in the large clubhouse window but at this time, no action will be taken.

C. Hole in Clubhouse Wall
Vicki Shepherd noticed a hole in the clubhouse interior wall which has been patched near the new slider door. No action necessary.

D. Camera at Pool
Should we install a real camera at the pool? This was tabled.

E Extending Wrought Iron at Pool Fence
A proposal from Action Lock to extend the wrought iron work at the pool at a cost of $634.13 was received. Roger Smith will meet with Action Lock to discuss the proposal and the location of the wrought iron. The Board agreed that should it appear to eliminate the traffic coming over the fence, it would be best to proceed immediately.

E. Walk Thru Issues
During the walk through this evening, observations were made that need Board clarification:
· Work done on a home or landscape area that cannot be seen from the street – The Board agreed that any work done beyond what is visible from the street does not require Architectural Approval. However Architectural Approval is required for any work done that can be seen from the street.
· A small business operated from a garage was observed. Apparently the owner has been working from the garage for many years and the association has not received complaints so no action is required.
· A planter (large barrel planter) was seen around the base of a mailbox which greatly reduces the sidewalk access. The owners will be asked to remove the planter from the mailbox to increase the sidewalk access.
· A basketball hoop has been left on the street in an area where vehicles cannot park due to limited space. The Board agreed to leave the hoop as it stands.
· A basketball hoop has been attached to the face of a garage. This will need to be removed.

X. DATE AND TIME OF NEXT MEETING
The next meeting will be August 13, 2003 at 7:00 p.m.

XI. ADJOURNMENT
The meeting was adjourned at 9:15 p.m.