Board Minutes of Kelly Park HOA May 2003

HOME

NEWS

FACILITIES

RULES

DOCUMENTS

MANAGEMENT

MAP

BOARD

FAQ's

PROJECTS

HOMES

Kelly Park Homeowners Association

BOARD OF DIRECTORS MEETING

Minutes of May 15, 2003

I. CALL TO ORDER
The meeting was called to order at 7:03 p.m. by Vice President Johann Patterson.

II. ROLL CALL OF OFFICERS
Board Members Present: Secretary Vicki Shephard; Director Gerry Chudleigh; Treasurer J.C. Simmons; Vice President Johann Patterson
Board Members Absent: President Roger Smith
AMS Representative: Karen Furnish
Homeowners Present: None

III. HOMEOWNER DISCUSSION
None.

IV. ADDITIONS/APPROVAL OF AGENDA
The agenda was approved as written.

V. APPROVAL OF PREVIOUS MEETING MINUTES A motion was made by Vicki Shepherd, seconded by Gerry Chudleigh, to approve the Minutes of April 17, 2003, as written. The motion carried.

VI. TREASURER’S REPORT
The financial statement and bank reconciliation for the month of April 2003 were reviewed and approved by a motion made by Gerry Chudleigh, seconded by Vicki Shepherd. The delinquency report was also reviewed.

VII. MANAGEMENT REPORT
A. Calendar - Reviewed
B. Violation Report - Reviewed
C. Work Orders - Reviewed
D. Correspondence – Reviewed

VIII COMMITTEE REPORTS
A. Landscape Report
1) Golden Pacific Landscape has been asked to trim the trees along the backside of Tipperary. This will be completed this week. Golden Pacific provided a bid for planting along the pool area to prohibit people from climbing over the fence.

This proposal was tabled and Action Lock will be asked to provide a proposal to extend the wrought iron work.
2) The planting on the Hays slope is looking nice but there are some bare spots in the lawn which may require replanting. But so far, children are not playing on this slope.
3) The Board approved installing three signs on the slope near the clubhouse reading Private Property No Tresspassing Please do not play on slopes. Plants are required for erosion control.
4) Landscape days are currently Tuesdays.

B. Pool Report
1) Out of the Blue Pool Service began work May 1, 2003. A flyer will be distributed to all residents reminding them that glass cannot be brought into the pool area and further reminding them of the time that the pool closes and the gate locks shut. J.C. Simmons asked that the pool man monitor the temperature of the pool heat as he felt that it may not be warm enough.
2) A resident was locked into the pool area after 10:30 p.m. According to Action Lock, the exit lock is operational 24 hours a day and should allow residents to leave the pool after 10:30 p.m. Action Lock will adjust the timing.
3) Repairs made to the pool and spa were completed by Out of The Blue Pool Service: the weir was replaced on the pool and a torn filter replaced on the spa. A motion made by Johann Patterson, seconded by Gerry Chudleigh was approved to drain the spa and sand it to be rid of the rough spots and to tighten the hand rails at a cost of $200.
4) Repairs made by Lake Pools before the end of April included replumbing the pool due to a leak; replacing broken and missing tiles in the spa; and replacing the spa depth marker.

C. Architectural Committee
1) Approvals were granted for a new garage door and a new front door for 1740 Hays.

VIII. UNFINISHED BUSINESS
A. Selleck Properties
Vicki Shepherd reported that they are waiting for funding at this time.
Kelly Park Minutes
May 15, 2003
Page 3

B. Speed Bumps
No action at this time.

C. Carpet Cleaning
This was completed on May 7 with Scotch Guard protection added at an additional cost of $54.

D Clubhouse Slider Door
The slider has been ordered and should be installed soon.

E Backflow Repairs/Replacement
The repair has been made and the replacement is scheduled.

F. Neighborhood Clean-Up Day
Vicki Shepherd has coordinated a neighborhood clean up day for Saturday, May 24 and she will distribute flyers on each door within Kelly Park and she will man the three dumpsters brought into the association. A big hand for Vicki!

G. Web Site
Gerry Chudleigh continues to work on the Web Site updating it and adding new information such as the CC&R’s, etc. to the site. Thank you for a job well done!

H. Pedestrian Gate at Giant Oak and O’Leary
Per Steve Schultz with the City Landscape Division, he’s talked to the Planning Department and they see no problem with the gate. Bids will be obtained to construct the gate.

IX. NEW BUSINESS
A. Walk Thru with Board and Management
Currently management is doing a drive through just before the monthly meetings. It was suggested that each month a Board member meet Karen at the clubhouse an hour before the meeting and do a walk through with her looking for issues that need to be addressed (violations). Gerry Chudleigh volunteered to meet Karen at 6:00 p.m. at the clubhouse on June 11th.

B. Spring Fling
The Board will hold the first spring fling on Tuesday July 8th.

C. Wrought Iron Paint Bids
Three bids were reviewed for the repainting of the pool wrought iron. A motion was made by Johann Patterson, seconded by J.C. Simmons to contract with Ernie Romero to paint the wrought iron. The motion carried. Ernie further recommends replacing a piece of fascia board inside the pool area that contains dry rot. Vicki Shepherd will coordinate the repair/replacement of the fascia board.

X. DATE AND TIME OF NEXT MEETING
The next meeting will be held on Wednesday June 11, 2003 at 7:00 p.m. at the Clubhouse.

XI. ADJOURNMENT
The meeting adjourned at 7:50 p.m.