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Kelly Park Homeowners Association
Board of Directors Meeting
Minutes of April 19, 2005
I. CALL TO ORDER
The meeting was called to order at 7:10 p.m. by Roger Smith at the Kelly
Park Clubhouse.
II. ROLL CALL
Board Members Present: President Roger Smith; Vice President J.C.
Simmons; Secretary Joe LaMartina; Treasurer Gerry Chudleigh
Board Members Absent: Director Dan Shepherd
AMS Representative: Karen Furnish
Homeowners Present: Vicki Shepherd; Helga Morgan
III. HOMEOWNER DISCUSSION
None.
IV. ADDITIONS/APPROVAL OF AGENDA
Weed abatement and mailboxes were added to the Agenda under New
Business.
V. APPROVAL OF PREVIOUS MEETING MINUTES
A motion was made by Joe LaMartina, seconded by Gerry Chudleigh to
approve the Minutes of March 28, 2005 as written. The motion carried.
VI. TREASURER’S REPORT
Gerry Chudleigh reviewed the financial statements ending March 31, 2005.
A motion was made by Gerry Chudleigh, seconded by Roger Smith, to accept
the financial statements and bank reconciliations. The motion carried. A
CD with First Bank will be rolled to another six month term on May 6,
2005.
Delinquent accounts were reviewed.
VII. MANAGEMENT REPORT
A. Calendar – reviewed
B. Violations – reviewed
C. Correspondence – reviewed
VIII. COMMITTEE REPORTS
A. Landscape Report
Helga Morgan and Joe LaMartina have formed a Landscape Committee. A
motion was made by Gerry Chudleigh, seconded by Roger Smith, to allocate
$6,000 for the Landscape Committee to use during 2005 for landscape
improvements. The motion carried. Helga and Joe will be reviewing the
proposals as provided by Kaneko Landscaping and will make
recommendations to the Board.
Helga Morgan stated she’d like to see the ivy removed from areas
throughout the association and groundcover and plants installed which
are less attractive to rats and lessen the opportunity to hide trash and
litter. Helga Morgan was not in favor of the proposal to plant Kelly
Road to be similar to that of the new plantings at Kohls at this time
because of the attendees at the local school; she’d like to see this
revisited when the school site is moved.
Helga Morgan reminded management that sod needs to be installed at the
corner of O’Leary and Jerome where some was removed in preparation of
the new wrought iron fence. Helga Morgan recommended several letters be
sent to owners regarding the weeding, mowing and general landscape
maintenance needed at particular residences; these homes have long
standing histories of lack of landscape maintenance and the letters need
to state that should the owners or residents not provide adequate
landscape maintenance, then the association will contract with Kaneko
Landscaping to maintain the front yard appearance and will bill the
owners for the care.
Helga Morgan stated that there are two trees on Shamrock Court that are
in need of trimming. These two trees overhang neighboring yards. The
trees have white trunks and are leaning east. Jon Kaneko will be asked
to trim these trees.
B. Pool Report
A letter was sent to an owner who had their dog inside the pool area as
this is not permitted; their pool key was locked out for a period of
time.
Roger Smith was asked to provide a key and pick up a check from the new
owners of 164 Shamrock, Jaime Flores, as she did not receive a pool key
through escrow.
Pool Restroom Restoration
The toilets and sinks have been reinstalled. The drywall will be
repainted and the shower valves will be changed out so that they can
only go on for 15 seconds with one push. The restroom partition in the
women’s room need to be reinstalled after some welding is done.
C. Clubhouse Reservations
Vicki Shepherd volunteered to spot clean the clubhouse carpet. J. C.
Simmons volunteered to open the clubhouse door for the next event which
will be held on Sunday, April 24. The clubhouse is tentatively rented
for May 14 and is rented for June 18.
Roger Smith purchased three card tables for the clubhouse. He will be
purchasing some new pool furniture before the summer begins.
D. Architectural
Approvals include:
· 1839 Tipperary – install six vinyl windows
· 210 Kelley Road – replace garage door with ivory colored roll up –
approved but a letter will be sent to adjoining neighbor at 216 Kelley
Road informing them that when they change out their garage door, it too
must match that of the neighbor’s new door.
· 1887 Galway – replace garage door with almond colored roll up –
approved but a letter will be sent to adjoining neighbor at1881 Galway
informing them that when they change out their garage door, it too much
match that of the neighbor’s new door.
· 1798/1804 O’Leary – repaint homes in paint scheme #1
Letters to be sent:
· 1798 O’Leary – asking to have downspout in front of home relocated so
that it is not down the face of the house
Letters were sent to many homes regarding the repainting of the wood
trim that was needed and reminders that their adjoining homes need to
match that of their duplexed neighbor.
IX. ONGOING BUSINESS
A. Selleck Properties
Work continues to be in process.
B. Reslurry Bids
Tabled until after Selleck project is complete
C. Antenna and Dish Policy
Gerry Chudleigh reviewed his draft which the Board sent back to Gerry
for some more fine tuning. This will be reviewed again at the May
meeting.
D. Neighborhood Clean Up Day
Saturday, May 14, 2005 was selected for the Neighborhood Clean Up Day.
Flyers were sent to all residents with the billings.
E. Concrete Walkway Repair
A bid from GPM Sealrite was received in the amount of $2,650 to remove
and replace 42 linear feet of concrete near the pool. The Board asked to
have this area ground down.
X. NEW BUSINESS
A. Website Addition
Gerry Chudleigh shared the photos taken of the duplexed homes. Each
model is in a single column.
B. Weed Abatement
Weed abatement on the hillside needs to be done. The Board will contract
with the vendor who performed this service last year.
C. Mailboxes
It was brought up that there are many dilapidated mailboxes throughout
Kelly Park and that perhaps owners should be asked to either have
cluster mailboxes installed in central locations or to go to a uniform
mailbox of a prescribed height, color, design, and style. This will be
discussed further at the next meeting.
XI. DATE AND TIME OF NEXT MEETING
The next meeting will be Monday, May 16 at 7:00 p.m. at the clubhouse.
XII. ADJOURNMENT
The meeting was adjourned at 9:07 p.m.
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