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Kelly Park Homeowners Association
BOARD MINUTES
April 12, 2004
I. CALL TO ORDER
The meeting was called to order by President Roger Smith at 7:10 p.m. at
the Kelly Park Clubhouse.
II. ROLL CALL
Board Members Present: President Roger Smith; Vice President J. C.
Simmons; Treasurer Gerry Chudleigh; Director Dan Shepherd
Board Members Absent: Secretary Johann Patterson
AMS Representative: Karen Furnish
Homeowners Present: Charmaine Correia-Reeves; Louis Trochez; Mrs. Riggs
III. HOMEOWNER DISCUSSION
Charmaine Correia-Reeves attended the meeting to address the Board
concerning several notices she had received for a barking dog. She
stated that once she received the second notice she has been keeping the
dog in the garage and working with the dog to keep her from barking.
Being that no additional complaints have been made since the dog has
been kept in the garage while the owners are at work, the violations
will be removed.
Louis Trochez addressed the Board concerning the notices he had received
regarding the painting of his home without architectural approval and in
colors not approved by the association or matching that of his adjoining
unit. Mr. Trochez agreed to repainting the home in the approved colors,
matching his neighbors, and with an architectural approval request
provided and approved before the work is to begin. Mr. Trochez stated
that he would have the work completed within the next four months.
Should it be done before this time, the monetary penalty will be
removed. In the meantime, the monetary penalty is suspended.
Mrs. Riggs attended the Board meeting to obtain a new pool key and to
ask if she can repaint the trim on her free standing home (no adjoining
neighboring unit). The Board provided her with an architectural approval
request form and advised her to pick up the color chart from Dan
Shepherd the following day.
IV. ADDITIONS/APPROVAL OF AGENDA
The agenda was approved as submitted.
V. APPROVAL OF PREVIOUS MEETING MINUTES
A motion was made by Dan Shepherd, seconded by Roger Smith, to approve
the March 16, 2004, meeting Minutes as written. The motion carried.
VI. TREASURER’S REPORT
Gerry Chudleigh reviewed the March financial with the Board. The Board
reviewed the bank reconcillations for the month ending March 2004. A
motion was made by Gerry Chudleigh, seconded by J.C. Simmons, to approve
the financials as provided. The motion carried.
The delinquency report was reviewed; two homeowners are delinquent and
resulting in one lien being filed and one pre-lien letter sent.
VII. MANAGER’S REPORT
A. Calendar – reviewed
B. Violations – reviewed
Violations for accounts 18810-1 and 18870-0 were discussed. It was
agreed that the monetary penalties on these accounts would be upheld.
C. Work Orders – reviewed
D. Correspondence – reviewed
VIII. COMMITTEE REPORTS
A. Landscape Committee – Roger Smith
Golden Pacific Landscape will be asked to trim trees in the common area
by 1833 Galway as there are four pepper trees the owner would like to
have trimmed which overhang his fence.
A letter from the State Compensation Insurance Fund was received stating
that coverage is uninterrupted for B & L Enterprises.
An email was sent to the Robertson Properties Group concerning the large
detention pond behind the block wall by Kohl’s. They responded stating
that this is a state requirement and they have no control over the
design but that they would contact the City to see if something can be
done about the maintenance of the pond as it is stagnant and a breeding
ground for mosquitoes. The association will follow up with Robertson
Properties Group, the City of Thousand Oaks and the County Mosquito
Abatement concerning the current condition of the detention pond.
B. Pool Report
Three new pool keys were issued to 1734 Hays; 1746 Hays and 171
Shamrock. A pool key was reactivated for 1779 Tipperary.
The pool vendor will be asked to reset the timers on the spa adjusting
for the time difference with daylight savings time. He will be further
asked to check the jets/bubblers on one side of the spa as they are not
working correctly.
C. Clubhouse
Forty broken roof tiles were replaced by Webco Roofing. Gerry Chudleigh
reported that the previous weekend he had seen eight children, including
a four year old, walking over the clubhouse roof. The children had gone
to the pool with a resident but the resident left leaving them locked
inside the pool. Gerry Chudleigh addressed the mother of the youth who
had left the children locked in the pool area about the matter.
Roger Smith will contact wrought iron vendors to obtain additional
proposals for extending sections of the pool fencing in areas of need to
prohibit trespassers from climbing the fence and entering the pool area.
In the meantime, repairs to the wrought iron fence in the common area
alongside 228 E. Kelley Road and to the bars alongside the
clubhouse/pool area will be made.
Clubhouse reservations for April include: April 17 – The Girl Scouts;
April 24 – Noorya Neyazi of 1869 Galway; April 25 – Jan Aubery of 214
Heather Ridge; and April 30 Tawni Eccles home school event. Roger Smith
will be out of town and asked if Dan and Vicki Shepherd can open the
clubhouse and check on the cleaning for April. There are no May events
on calendar. The June calendar shows an event on June 6 planned by Mary
Zamier.
The clubhouse carpet will be cleaned in early May.
The men’s restroom stud was changed out and the water adjusted for a
short flush by Tustins Plumbing at a cost of $115.
Moisture in the walls of the women’s restroom was found extending from
the floor to approximately four feet in height. There was some damage,
but not as extensive, in the men’s restroom. Three plumbers from
Tustin’s Plumbing could not locate any plumbing leaks and are not sure
what is causing the moisture in the walls. The Cleaning Lady was asked
if the pool deck or bathrooms were hosed down to the point of causing
excess water to accumulate and they stated that they are not using this
much water. A proposal form Colony Construction in the amount of $1,940
was received and reviewed. The proposal included the drywall repairs
with the addition of vents to be placed at the lower portion of the
walls. The addition of an addition exhaust fan in each bathroom would be
an additional $285. A proposal for installing ceramic tiles around both
stalls and one side of the sink area totaled $5,480. The Board discussed
installing a concrete dividing wall at a height of four feet and/or
removing the walls and installing metal dividers. Bids for these will be
obtained.
D. Architectural
A letter was sent to the owner of 201 Heather Ridge for painting the
home without Architectural Approval and in a color not approved by the
association. The homeowner attended the meeting and this matter was
discussed under Homeowner Discussion.
IX. UNFINISHED BUSINESS
A. Selleck Properties
No update.
B. Speed Bumps on Kelley Road
No update.
C. Reslurry Bids
Three proposals were received for reslurrying the parking lot at the
clubhouse and the basketball court. These will be tabled until after
Selleck’s development is completed or until the Fall.
D. Wood Fence Repainting
Three proposals were received for painting the common area fences. The
bids ranged in price from $5,175 to $6,352. Dan Shepherd agreed to
obtain additional bids to be reviewed at the June meeting.
E. Spring Clean Up Date
Saturday, May 8th was selected. Volunteers will be Vicki Shepherd, Mary
Chudleigh, and Roger Smith. Flyers will be sent to all owners with the
May billing notices and Vicki volunteered to walk flyers to each of the
doors.
F. Perimeter Fencing
A homeowner at 172 Heather Ridge had asked the association if repairs to
the back fence between his home and the perimeter could be made by the
association. This matter had been discussed during the past month by the
Board. A motion was made by Dan Shepherd, seconded by Gerry Chudleigh,
that the homeowner should make the repairs to the perimeter fence which
serves as his backyard fence and that the association will maintain only
those fences which are shared with greenbelt areas within the
association. The motion carried with J.C. Simmons abstaining.
X. NEW BUSINESS
A. Slump Block Wall
A proposal was received in the amount of $8,380 for removal of 15 feet
of the damaged slump block wall alongside 1845 Tipperary. The work would
include removing the tree root causing the damage and the footings and
reinstalling the section of the wall with new footings and steel. Dan
Shepherd volunteered to obtain additional proposals for the repair.
B. Ross Morgan/California Oakbrook
A letter was received from management company Ross Morgan on behalf of
California Oakbrook stating that a homeowner of Kelly Park HOA was
tossing debris onto their property and asking for the association’s
assistance in resolving this matter. It was determined that the debris
consists of lawn trimmings and grape vines used for mulch or compost.
The owner will be asked to remove the mulch/compost pile immediately.
C. Mold Reported
It was reported that two adjoining units had discovered a mold issue
which was addressed on one side by Service Master and a report made
available to the other side stating that the insulation had been removed
from their garage and a barrier sealed in plastic between the two
interior walls. The homeowner of the adjoining wall will remove and
replace two sheets of drywall to be sure that the matter is cleared.
XI. DATE AND TIME OF NEXT MEETING
The next meeting will be held at the clubhouse on Monday, June 7, 2004
at 7:00 p.m.
XII. ADJOURNMENT
The meeting was adjourned at 8:35 p.m.
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