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Kelly Park Homeowners Association
BOARD OF DIRECTORS MEETING
Minutes of April 17, 2003
I. CALL TO ORDER
The meeting was called to order at 7:00 p.m. by President Roger Smith.
II. ROLL CALL OF OFFICERS
Board Members Present: President Roger Smith; Secretary Vicki Shephard;
Director Gerry Chudleigh
Board Members Absent: Treasurer J.C. Simmons; Vice President Johann
Patterson
AMS Representative: Karen Furnish
Homeowners Present: Audrey Watkins; Linda Neil; Scott Armstrong
III. HOMEOWNER DISCUSSION
Linda Neil discussed a threatening letter she and her neighbor had
received (1808 and 1814 Tipperary) regarding their barking dogs. The
police have been notified and have copies of the letter as does the
Animal Control. Linda believes that the dogs bark when neighboring
children play in the greenbelt behind these homes. She asked the Board
to consider trimming the lower branches of the trees so that children
cannot climb the trees and taunt the dogs. The Board will see if this
can be done. Linda further asked if signs can be installed stating that
children cannot play in the greenbelt area. The Board stated that they
had these signs removed as there are very few places that children can
play and they do not want to put them up again at this time. The Board
will send letters to owners with dogs that run loose and owners may also
contact the Animal Control to investigate and cite owners of dogs that
are allowed to roam unleashed. It was also mentioned that residents of
outside areas walk their unleashed dogs through Kelly Park and many of
these outside residents come through the intersection of O’Leary and
Giant Oak. A letter will be sent to the City of Thousand Oaks asking for
permission to install a pedestrian gate with keys provided to the 154
Kelly Park residents. Linda Neil stated that she will compose a letter
to all her neighbors stating that she and her neighbor have received
these letters and that they are attempting to control their barking
dogs.
Scott Armstrong presented several Architectural Approval Request Forms
to the board for installation of vinyl windows and painting of his home
and his neighbor’s home at 1786 and 1792 O’Leary in the approved color
scheme #1. The requests were approved.
IV. ADDITIONS/APPROVAL OF AGENDA
The agenda was approved as written.
V. APPROVAL OF PREVIOUS MEETING MINUTES A motion was made by
Roger Smith, seconded by Gerry Chudleigh, to approve the Minutes of
March 20, 2003, as written. The motion carried.
VI. TREASURER’S REPORT
The financial statement and bank reconciliation for the month of March
2003 were reviewed and approved by a motion made by Roger Smith,
seconded by Vicki Shepherd. The delinquency report was also reviewed.
VII. MANAGEMENT REPORT
A. Calendar - Reviewed
B. Violation Report - Reviewed
C. Work Orders - Reviewed
Roger Smith pointed out that the alumimum rescue pole is broken and
needs to be replaced. The lights in the bathrooms are being changed out
from switches to sensors – work is underway and will be completed
shortly. The light in front of the men’s restroom will be replaced as it
is burnt out. Bids will be solicited for painting of the trim on the
clubhouse and painting of the wrought iron bathroom doors and pool
fence. Tiles are missing in the spa and the marker indicating the dept
of the spa has worn off and needs to be replaced. The security camera
has debris tossed onto the lenses which needs to be cleaned and there is
throw-up by the clubhouse door; the Cleaning Lady will be called to
address these issues.
D. Correspondence – Reviewed
VIII. COMMITTEE REPORTS
A. Landscape Report - Roger Smith
1) Golden Pacific Landscape has completed the removal of four eucalytpus
trees and three almond trees. They will be asked for a proposal for
planting around the clubhouse/pool area so that individuals cannot climb
onto the roof to gain access to the pool. A proposal from a wrought iron
company and/or Action Lock will also be asked to provide a proposal to
extend the guardian railing along areas where access can be gained.
2) Kaneko Landscaping completed the project on Hays which included
building a 50 foot retaining wall and planting roses and bouganvilla on
this slope. A letter has been sent to one of the residents on Hays as
their children were seen playing amongst the newly planted materials.
B. Pool Report
1) The solar heating system has been installed.
2) Out of the Blue Pools will begin taking care of the pool on May 1,
2003.
C. Architectural Committee
See Homeowner Discussion for approvals for painting and vinyl windows.
VIII. UNFINISHED BUSINESS
A. Selleck Properties
Progress is moving forward at this time.
B. Speed Bumps
No action at this time.
C. Carpet Cleaning
The clubhouse carpet will be cleaned by Chem Dry next week.
D. Clubhouse Slider Door
The slider has been ordered and should be installed next week.
E. Backflow Repairs/Replacement
The repair has been made and the replacement is scheduled for Monday,
April 21, 2003.
IX. NEW BUSINESS
A. Neighborhood Clean Up
Vicki Shepherd designed a flyer for the Neighborhood Clean Up Day of
Saturday, May 24, 2003. A flyer will be inserted into each homeowner
billing statement and will be sent to the renters at Kelly Park too.
Volunteers are needed for manning the dumpsters. Vicki has also
volunteered to dispose of the broken lounges and chairs at the pool.
B. Web Page
Gerry Chudleigh presented several additional pages he has added to the
Web Site. These were Parking; Standards; Dogs. He discussed the
maintenance of the WebSite and stated that he would prefer keeping the
WebSite under his control so that he can input information and make
changes and updates as needed. The Board agreed. A motion was made by
Roger Smith, seconded by Vicki Shepherd, to purchase a URL name (KellyParkHOA.com)
at a cost of approximately $69 which is good for a ten year period and
to reimburse Gerry Chudleigh for the monthly service space rental which
should be around $9.00 per month. The motion carried. A link will be
added to the WebSite developed by AMS Realty, Inc. as will a link added
to the KellyParkHOA.com interconnecting the two websites.
C. Walk Thru with Board and Management
At the suggestion of Vicki Shepherd, the Board agreed to do a walk
through with management of Kelly Park. A date and time specific will be
selected later.
D. Spring Fling
Tabled till June.
X. DATE AND TIME OF NEXT MEETING
The next meeting will be held on Thursday, May 15, 2003 at 7:00 p.m.
at the Clubhouse
XI. ADJOURNMENT
The meeting adjourned at 8:30 p.m.
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