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Kelly Park Homeowners Association
Board of Directors Meeting
Minutes of February 28, 2005
I. CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Roger Smith at the Kelly
Park Clubhouse.
II. ROLL CALL
Board Members Present: President Roger Smith; Secretary Joe LaMartina;
Treasurer Gerry Chudleigh; Director Dan Shepherd
Board Members Absent: Vice President J.C. Simmons
AMS Representative: Karen Furnish
Homeowners Present: Vicki Shepherd; Karen Walton
III. HOMEOWNER DISCUSSION
Karen Walton discussed the denial she received for painting her home in
the grey tones; she owns an attached home and her neighbor had repainted
in the brown tones approximately four to five years previously. Karen
was informed that she could paint her home in the grey colors if her
neighbor was willing to do the same so that the two adjoining units
appeared to be uniform in color as one structure. Karen pointed out that
a few other homes in Kelly Park were not uniformly painted and the Board
informed her that they were addressing this matter and duplexed homes
would be required to either repaint using the original paint colors or
to be updated with new colors only if both parties agreed to the same
approved new color and if both parties painted within a certain
designated timeframe. Karen stated that she would speak with the
adjoining neighbor to see if the face of the house could be repainted in
grey.
Helga Morgan had contacted Vicki Shepherd asking to have signs posted in
the greenbelt areas reminding dog walkers to clean up after their pets.
A motion was made by Dan Shepherd, seconded by Gerry Chudleigh, to post
signs on the fences reminding residents to clean up after their dogs.
The motion carried.
IV. ADDITIONS/APPROVAL OF AGENDA
The agenda was approved as submitted.
V. APPROVAL OF PREVIOUS MEETING MINUTES
A motion was made by Roger Smith, seconded by Dan Shepherd to approve
the Minutes of February 28, 2005 as written. The motion carried.
VI. TREASURER’S REPORT
Gerry Chudleigh reviewed the financial statements ending February 28,
2005. A motion was made by Gerry Chudleigh, seconded by Roger Smith, to
accept the financial statements and bank reconciliations. The motion
carried.
Two delinquent accounts were reviewed.
VII. MANAGEMENT REPORT
A. Calendar – reviewed
B. Violations – reviewed. A motion was made and seconded to uphold the
monetary penalty in the amount of $200 for account 17460-0-000-1. The
motion carried.
C. Correspondence – reviewed
VIII. COMMITTEE REPORTS
A. Landscape Report
New landscape company, Kaneko Landscaping began March 1st. The
eucalyptus trees were trimmed along the Tipperary walkway. The turf will
be fertilized in April; pruning began by removing ivy from growing into
the bushes and plants. Kaneko proposed to remove and replace the risers
up along the sidewalks with pop-ups at a cost of $500. The Board
questioned how many risers this proposal included. Kaneko further
pointed out that there is a raised portion of concrete on the south side
of the pool; a bid from GPM SealRite was received in the amount of
$2,650 which included the removal of approximately 42 linear feet of
concrete, removing existing tree roots, installing a root barrier and
repouring the concrete. The Board wished to learn more about the root
barrier and tabled this proposal in the meantime.
Landscape Proposals
Jon Kaneko did a walk through with the Landscape Committee and looked at
areas in need of improvement. Bids based on what was observed were
received and tabled at this time.
Tree Trimming
Kaneko Landscaping provided a proposal for monthly tree trimming at a
cost of $275 per month for trimming of the 82 common area trees which
includes 12 California Peppers; 20 Liquidambars; 12 pines; 4 sycamores;
3 Evergreen Pears; 10 Tulip trees; 6 eucalyptus trees and 13 ironbark
eucalyptus trees. A motion was made by Dan Shepherd, seconded by Roger
Smith, to accept the monthly tree trimming proposal at a cost of $275.
The motion carried. Jon Kaneko will be asked to trim the pine tree
branch that overhangs the pool area. He will also be asked if this tree
can be removed and if so, at what cost.
B. Pool Report
The pool vendor will be asked to reset the pool and spa light timers as
daylight savings time is coming this weekend. The pool vendor has
reported that he has cleaned vomit in the hallway of the clubhouse twice
now. Other reports noted vomit on Saturday March 12 and Monday March 14.
The spa heater ignition control and pilot assembly at a cost of $240;
further replaced were the spa light fixture at a cost of $190, spa jet
timer at cost of $30, with labor costs at $225 for al the above.
Additionally three filters were cleaned at a cost of $150.
Pool Restroom Restoration
VG Savage Drywall completed the repairs. Distinctive Painting will be
asked to paint the new drywall. Tustins Plumbing provided a bid to
reinstall the existing plumbing fixtures (three toilets and four sinks)
and to reconfigure the shower timers to 15 seconds each push; their bid
totaled $4,837.98. The Board agreed to have AMS Realty, Inc. install the
toilets and sinks and to ask for additional plumbing bids for the shower
reconfigerations.
C. Clubhouse Reservations
The next events on calendar is April 15 – Tawnie Eccles of 171 Shamrock
and April 24 – Cheryl Mann.
D. Architectural
Approvals include:
· 1869 Tipperary – remove liquid amber tree in front yard
· 192 N. Jerome – relandscape front yard
· 1874 Galway – replace garage door – approved provided that the color
matches that of the adjoining neighbor’s garage door – installation of
gutter and downspout along front of garage – approved
· 198 Jerome – A motion was made by Roger Smith, seconded by Gerry
Chudleigh, to approve the wrought iron fence and landscape renovation in
the front provided that the landscape does not block visibility of
drivers. The motion carried with one abstaining (Dan Shepherd)
Pending:
· 221 Donegal – replace roof with either composite or concrete in colors
of either barkwood or shakewood. This request was not approved as there
is an adjoining unit and the two owners must work together on an agreed
upon color and material for the roof
IX. ONGOING BUSINESS
A. Selleck Properties
Work continues to be in process.
B. Reslurry Bids
Tabled until after Selleck project is complete
C. Antenna and Dish Policy
Tabled until April meeting.
D. Neighborhood Clean Up Day
Saturday, May 14, 2005 was selected for the Neighborhood Clean Up Day.
Flyers will be sent to all residents with the billings.
X. NEW BUSINESS
None
XI. DATE AND TIME OF NEXT MEETING
The next meeting will be Tuesday, April 19 at 7:00 p.m. at the
clubhouse.
XII. ADJOURNMENT
The meeting was adjourned at 8:50 p.m.
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