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Kelly Park Homeowners Association
BOARD MINUTES
March 16, 2004
I. CALL TO ORDER
The meeting was called to order by President Roger Smith at 7:06 p.m. at
the Kelly Park Clubhouse.
II. ROLL CALL
Board Members Present: President Roger Smith; Vice President J. C.
Simmons; Treasurer Gerry Chudleigh; Director Dan Shepherd
Board Members Absent: Secretary Johann Patterson
AMS Representative: Karen Furnish
Homeowners Present: Brad Burge; Vicki Shepherd
III. HOMEOWNER DISCUSSION
Brad Burge of 172 Heather Ridge was present to discuss the repairs
needed on the back fence posts which boarders the common area. He
believed that the repair costs should be split between the association
and the homeowner; the Board agreed to look into the matter.
Vicki Shepherd explained that her adjoining neighbor had a plumbing leak
in her unit resulting in water damage to the shared party wall. Vicki is
concerned that the interior area between the two homes may have mold.
The Board advised her to document the plumbing leak and repairs done to
the adjoining unit by obtaining copies of the repair reports, conduct an
investigation of her unit to determine if damage to the interior of the
walls and if mold does exist, and to address the issue with the
neighbor. Should a resolution between the two neighbors not be
satisfied, she can initiate small claims action.
IV. ADDITIONS/APPROVAL OF AGENDA
Spring clean up was added to the agenda under Continued Business.
V. APPROVAL OF PREVIOUS MEETING MINUTES
A motion was made by Dan Shepherd, seconded by Gerry Chudleigh, to
approve the February 10, 2004, meeting Minutes as written. The motion
carried.
VI. TREASURER’S REPORT
Gerry Chudleigh reviewed the February financial with the Board. The
Board reviewed the bank reconciliations for the month ending February
2004. A motion was made by Gerry Chudleigh, seconded by J.C. Simmons, to
approve the financials as provided. The motion carried.
The draft Review was reviewed and discussed by the Board. A motion was
made by Gerry Chudleigh, seconded by Dan Shepherd, to accept the Review
as prepared by Caiganut and Company and to mail it to the homeowners.
The motion carried.
The delinquency report was reviewed.
VII. MANAGER’S REPORT
A. Calendar – reviewed
B. Violations – reviewed
Two violations for account 18570-0-000-1 were discussed. A motion was
made by Gerry Chudleigh, seconded by J.C. Simmons to uphold the
violations and the monetary penalties. The motion carried.
C. Work Orders – none
D. Correspondence – Reviewed
VIII. COMMITTEE REPORTS
A. Landscape Committee – Roger Smith
Golden Pacific Landscape was asked to trim trees in the common area by
1833 Galway as there are four pepper trees in need of trimming. Golden
Pacific Landscape reported that these trees extend approximately four
feet over the fence and should they be cut back at the fence line, the
trees will be extremely unattractive. Roger Smith volunteered to look at
the trees and to contact Golden Pacific Landscape with a decision on the
trimming request.
J.C. Simmons donated two fruit trees to the greenbelt area alongside 136
Heather Ridge. Currently there are two small pepper trees recently
planted in this area and the landscaper will be asked if these trees can
be replanted elsewhere in the common area.
A letter was received from the State Compensation Insurance Fund stating
that effective March 23, the workers compensation policy for B & L
Enterprises will be canceled. Karen Furnish will contact B & L
Enterprises for an insurance certificate from their new carrier.
The Board asked that a letter be sent to the Robertson Group and/or to
Kohls regarding an open catch basin which contains murky, smelly water.
Either the water needs to have a run off so that it drains away from
this area or it needs to be recirculated so that it is not so stagnant.
B. Pool Report
Four spa filter grids were replaced and a new spa light fixture
installed (requiring the spa to be drained and refilled in order to
complete the work.
Two units had lost their pool keys: 1734 and 1746 Hays. Roger Smith will
provide the owners with new keys at a cost of $50 each to be billed on
their next homeowner dues.
C. Clubhouse
The broken roof tiles will be replaced soon by Webco Roofing.
Roger Smith will contact wrought iron vendors to obtain additional
proposals for extending sections of the pool fencing in areas of need to
prohibit trespassers from climbing the fence and entering the pool area.
This needs to further include the repair of the wrought iron fence in
the common area alongside 228 E. Kelley Road.
Moisture in the walls of the women’s restroom was found extending from
the floor to approximately four feet in height. There was some damage,
but not as extensive, in the men’s restroom. Three plumbers from
Tustin’s Plumbing could not locate any plumbing leaks and are not sure
what is causing the moisture in the walls. The Cleaning Lady was asked
if the pool deck or bathrooms were hosed down to the point of causing
excess water to accumulate and they stated that they are not using this
much water. A proposal from Colony Construction was received and
reviewed. The proposal included the drywall repairs with the addition of
vents to be placed at the lower portion of the walls. The Board agreed
to obtain a second proposal to install tiles on the walls and to hang
plastic with vent holes along the walls in the meantime.
The clubhouse carpet will be cleaned next week. Vicki Shepherd is
coordinating the cleaning.
D. Architectural
A new roof for 1770 Tipperary was approved. New exterior paint and doors
were approved for 1785 Tipperary. A letter was sent to the owner of 201
Heather Ridge for painting the home without Architectural Approval and
in a color not approved by the association. The homeowner was asked to
attend the meeting tonight but was not present. The Board agreed that a
second letter should be sent to the owner via registered mail. Further a
monetary penalty should be assessed. A second letter will be sent to the
owner of the adjoining unit advising the owner that the paint color
applied to the adjoining unit is not an approved color and that this
homeowner should not paint their unit to match the adjoining unit’s
color.
IX. UNFINISHED BUSINESS
A. Selleck Properties
The auto lot has not yet received an official 30 day notice to vacate
but does expect to be vacated by June. The Board was encouraged to
finalize the development plans for the hillside with Selleck.
B. Speed Bumps on Kelley Road
No update but traffic is getting heavier on this road.
C. Reslurry Bids
Three proposals were received for reslurrying the parking lot at the
clubhouse and the basketball court. These will be tabled until the April
meeting.
D. Wood Fence Repainting
Three proposals were received for painting the common area fences. Roger
Smith agreed to look more closely at the fences – particularly the ones
along Shamrock. This will be tabled until the April meeting.
E. Board Meeting Sign
Dan Shepherd volunteered to obtain a chain and a lock for the Board
Meeting Sign which will be chained to the stop sign at the corner of
Kelley Road and Galway.
F. Spring Clean Up Date
Saturday, May 8th was selected. Volunteers will be Vicki Shepherd, Mary
Chudleigh, and Roger Smith. Additional volunteers are encouraged. Vicki
Shepherd will call the City to schedule the dumpsters.
X. NEW BUSINESS
A. Spring Fling
This will be held on May 18 rather than the regular Board Meeting at the
clubhouse.
XI. DATE AND TIME OF NEXT MEETING
The next meeting will be held at the clubhouse on Monday, April 12, 2004
at 7:00 p.m.
XII. ADJOURNMENT
The meeting was adjourned at 8:16 p.m.
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