I. CALL TO ORDER
The meeting was called to order at 7:10 p.m. by President Roger Smith.
II. ROLL CALL OF OFFICERS
Board Members Present: President Roger Smith; Vice President Johann
Patterson; Secretary Vicki Shephard; Director Gerry Chudleigh
Board Members Absent: Treasurer J.C. Simmons
AMS Representative: Karen Furnish
Homeowners Present: Audrey Watkins
III. HOMEOWNER DISCUSSION
Audrey Watkins provided a copy of a letter she wrote to Mr. Robert
Selleck asking for his assistance in leaving two tall poles on the hill
in front of her home on O’Leary Court as these poles serve as homes for
several large birds including a red-tailed hawk and a kestrel which
serve to keep the rodent population to a minimum. The Board reviewed her
letter and thanked her for her efforts.
IV. ADDITIONS/APPROVAL OF AGENDA
Gerry Chudleigh asked that the Board consider installing two DO NOT PLAY
ON THE SLOPES signs for the slopes across the street from the clubhouse
as children and teens tend to ride boogie boards, etc down the slopes
which the association is trying to maintain with plants. The Board
agreed and will have several signs made and installed.
IV. APPROVAL OF PREVIOUS MEETING MINUTES A motion was made by
Roger Smith, seconded by Vicki Shepherd, to approve the Minutes of
February 20, 2003, as written. The motion carried.
VI. TREASURER’S REPORT
The financial statement and bank reconciliation for the month of
February 2003 were reviewed. The delinquency report was also reviewed.
A motion to approve the review of the financial records as performed by
Allyn Moskowitz, CPA was made by Gerry Chudleigh, seconded by Roger
Smith and carried.VII. MANAGEMENT REPORT
A. Calendar - Reviewed
B. Violation Report - None
Management noted that a violation will be sent to 1779 Tipperary as they
continue to use their yard as a storage facility. A barbeque is also
being stored in the front of the home and this should be moved out of
sight.
C. Work Orders - None
AMS is still working on replacement of a common area fence. Six panels
have been completed and four are left to go.
D. Correspondence – None
VIII COMMITTEE REPORTS
A. Landscape Report - Roger Smith
1) Golden Pacific Landscape was to start the removal of four eucalyptus
trees and three almond trees this week as well as the planting of three
new cassia trees.
2) Proposals for Hayes Slope – A motion was made by Johann Patterson,
seconded by Gerry Chudleigh, to contract with Kaneko Landscaping at a
cost of $2,140 to install a 50 foot slump stone block retaining wall and
to plant the slope on Hayes with roses and low growing bouganvillea. The
motion carried.
3) Weed Abatement – the weed abatement was done early this year. It is
usually done in June after the fire department does their inspection and
sends a notice.
B. Pool Report
1) A motion was made by Johann Patterson, seconded by Roger Smith to
contract with Out of the Blue Pools for maintenance of the pool and spa
effective May 1, 2003 at a cost of $250 a month which includes twice a
week service and all chemicals. The motion carried. AMS will notify the
current contractor of the termination and will obtain copies of
insurance, etc. from Out of the Blue Pools before they begin their
maintenance service.
C. Architectural Committee
1) Approval for 1814 Tipperary for the rebuilding of their balcony.
2) Approval for 192 Kelley Road for installation of new windows and
doors.
VIII. UNFINISHED BUSINESS
A. Selleck Properties
The Board agreed to offer the use of the clubhouse to Mr. Selleck during
his construction for meeting use.
B. Pool Gate Card Readers
The two card readers were repaired and reinstalled on March 15th. An
additional surge protector was installed. It is not clear what caused
the huge surge which broke lights and the card readers several months
ago. The new protector will not protect against such a huge surge as
previously had experienced. Action Lock described the surge as
equivalent to having experienced a lightening strike.
Roger Smith, Gerry Chudleigh and AMS will now have access to use their
personal computers to dial into the gate card readers and determine
which card keys had activated the pool gate’s opening. Information on
how to access this will be passed on to Gerry Chudleigh.
C. Speed Bumps
No action at this time.
D. Carpet Cleaning Proposals
A motion was made by Johann Patterson, seconded by Gerry Chudleigh to
contract with Chem Dry at a cost of $75 to clean the clubhouse carpets.
The motion carried.
E. Club House Slider Door
A motion was made by Johann Patterson, seconded by Gerry Chudleigh, to
contract with the employee of West Oaks Doors to install a three panel
door with grids in almond or white vinyl at a cost not to exceed $2,000.
The motion carried and Vicki Shepherd will coordinate and oversee the
installation of the new door.
F. Solar Heating
The panels are now installed and the system is just about complete. The
check to All Valley Solar will be held until the City Permit is signed
off and forwarded to AMS Realty. Keys belonging to Vicki Shepherd also
need to be returned.
IX. NEW BUSINESS
A. Terrorism Risk Insurance
Denied at this time.
X. DATE AND TIME OF NEXT MEETING
The next meeting will be held on Thursday, April 17, 2003 at 7:00 p.m.
at the Clubhouse
XI. ADJOURNMENT
The meeting adjourned at 8:07 p.m.
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