Board Minutes of Kelly Park HOA Aug 2004

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Kelly Park Homeowners Association

Board of Directors Meeting

Minutes of February 21, 2006

I. CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Roger Smith at the clubhouse.

II. ROLL CALL
Board Members Present: President Roger Smith; Vice President J.C. Simmons; Treasurer Gerry Chudleigh; Secretary Joe LaMartina; Director Dan Shepherd
AMS Representative: Karen Furnish
Homeowners Present: Vicki Shepherd; Lance Ziegler; Gary Robinson; Marge Lanni; Carlos and Cookie Ibarra; Karen Walton; Chris Moreno; Alan Kitain; Ann Thickey; Jack Davis; Monte and Julie Hoult; Cindy Smith; Mike Downs; Lamon Halsell; Kym Adams
Guests: Bob Selleck and Dave Ghirardelli of Selleck Properties and Jason Silva of J & S Excavating, Inc.

III. SELLECK PROPERTIES UPDATE
Dave Ghirardelli reported that most of the site work will be done by April except for the construction of two buildings which should be completed by August. The lower hotel is expected to be open by mid-May or the first part of June and the courtyard is expected to be open in late April or early May.

Bob Selleck reported that originally the City of Thousand Oaks approved a wrought iron fence to be in place dividing the property between Kelly Park HOA (behind the homes on O’Leary) and Selleck Properties. The Kelly Park HOA homeowners residing on O’Leary Court which back up to the site had asked for a solid block wall and plans were put in place for a solid block wall to be constructed. However, after completing three surveys on the land and soil, the solid block wall is not feasible to construct due to: 1) the footings would need to be installed on the Kelly Park homeowners property but Selleck Properties would be responsible for maintaining the small area (eight inches) even though it was not their property to maintain – the City declined this proposal due to the maintenance issue; 2) the changes in the elevations from one area to another would create an unattractive block wall pattern; 3) the block wall would not be a retaining wall and should a resident push dirt up to it, it would not hold and the entire structure would collapse. It was for these reasons that Selleck offered the O’Leary residents a six foot wrought iron fence with rodent barrier installed to prevent snakes, gophers rabbits from entering into their backyards. Additionally, Selleck Properties offered to grow a hedge on their side of the property; they would plant a fast growing hedge such as a priviot which would provide for privacy. Selleck Properties would maintain the hedge and would trim it as needed. Additionally, should homeowners wish, a green privacy screen could be installed in the wrought iron. Selleck Properties additionally offered to consider reimbursement for homeowners who wished to install a wood fence on their property blocking the sight of the wrought iron fence.

Gerry Chudleigh questioned the height of the hotel. In the original plans, the height of the hotel was to extend over the height of the hill by one foot. However, the line of sight is greater than the one foot. Selleck Properties offered to view the sight from Kelly Park HOA and offered to plant trees or shrubs to block the view.

The Board thanked the representatives for their attendance and discussions.

IV. HOMEOWNER DISCUSSION
Marge Lanni discussed the gophers in her yard which are destroying her plantings. She reported that she had hired an exterminator who had treated her yard and also the greenbelt area next to her home. However, the vendor believes that to be most effective, the areas need to be treated at least once a month. Marge Lanni will have the vendor fax a proposal to AMS Realty to be placed on the next Board’s agenda.

V. ADDITIONS/APPROVAL OF AGENDA
The agenda was approved as written.

VI. APPROVAL OF PREVIOUS MEETING MINUTES
A motion was made by Gerry Chudleigh, seconded by Dan Shepherd to approve the Minutes of January 9, 2006 as written. The motion carried.

VII. TREASURER’S REPORT
Gerry Chudleigh reviewed the December and January financial statements. All directors received copies of the bank statements and reconciliations. A motion was made by Gerry Chudleigh, seconded by J.C. Simmons, to approve the December and January financial as presented; the motion carried. A nine month CD at Washington Mutual is due to mature on March 11, 2006.

A draft copy of the annual review done by Cagianut and Company was received and reviewed by the Board. A motion was made by Dan Shepherd, seconded by Joe LaMartina to approve the annual review. The motion carried. The annual review recommended that $7,394.13 be transferred from operating to reserves as nine months of reserve allocations at $1,296 per month were not deposited due to low funds in the operating account. With the dues increase in 2006, this can be done on a gradual scale and $2,466.13 was moved in February and two more payments of $2,464 will be made so that the entire amount can be transferred to reserves.

Delinquent accounts were reviewed with the Board by Karen Furnish. A motion was made by Gerry Chudleigh, seconded by Dan Shepherd, to lien account 17430-0-000-1. The motion carried.

VIII. MANAGEMENT REPORT
A. Calendar – reviewed.
B. Violations – reviewed.
C. Work Orders - reviewed
D. Correspondence – reviewed

IX. COMMITTEE REPORTS
A. Landscape Report
Monthly Report
· O’Leary and Shamrock – Two trash cans and mutt mitt dispensers were installed at these two locations. The trash cans were chained to a pole and concreted in the ground. The trash can liners are checked weekly and new liners are placed in the trash cans.
· Sprinkler valves – Battery controllers were replaced for the valves operated by the electrical timers at six locations. The location at the entrance at Kelley Road and Galway has not been changed out, but these valves will be replaced with battery controllers by the end of this week.
· Gopher activity at the end of O’Leary and Jerome has stopped. There is no new gopher activity at this time.
· Shamrock Court – The block wall on the south side of the walkway from Jerome to Shamrock has a large crack down the block wall. The recommendation is to remove only the broken blocks and replace with new blocks. The only problems that the existing blocks are about ¼” taller than the blocks that the concrete supply companies now carry. The length and width are the same. The difference can be made up with additional mortar. The cost to cut and remove enough of the wall to replace with new blocks is $300. A motion was made by Dan Shepherd, seconded by Gerry Chudleigh to approve the $300 for the block wall repair. The motion carried.
· Landscape replacements – the landscaping on O’Leary and Heather Ridge and Jerome and Shamrock was re-landscaped. The only area would be at the end of O’Leary and the large grass area next to the pool area. Additional plant material will be needed to fill in the bare spots. Another area will be around the backflow devise at the end of O’Leary and Heather Ridge.
· 136 Heather Ridge – Karen Furnish asked the owner if the sprinkler had been restored and the owner responded that it had not yet but would be so within the next week or so.

B. Pool Report
CDS Pools left the job site after January 31. To date they have not submitted a last invoice nor returned the keys. Alpine Pools began shortly after AMS realized that CDS Pools left as CDS was to leave by February 15. CDS Pools recommended that the pool Rola Chem be replaced at a cost of $450. A motion was made by Gerry Chudleigh, seconded by Joe LaMartina, to approve the new rola chem at a cost of $450 and to take the funds from Reserves. The motion carried.

C. Clubhouse
· Clubhouse Reservations
March 4 Linda Godfrey
March 12 Molnar Family
April 22 Cindy Dombrowski

· Clubhouse Improvements Needed
Four bids for repainting the interior of the clubhouse were received and reviewed. A motion was made by Gerry Chudleigh, seconded by J.C. Simmons, to contract with Jon Shepherd at a cost of $1,200 for repainting the interior. The motion carried.

D. Architectural
Approvals:
Approvals:
· 1797 Tipperary – three new double paned white vinyl windows to be installed upstairs facing east
· 1725 and 1731 O’Leary – approved new garage doors to be installed in the almond color
· 1761 O’Leary – backyard addition approved but plans need to be in harmony with plans Selleck Properties has for the area – also requested some attention directed towards front of home
· 1881 Tipperary – remove existing concrete and install new concrete stonework in back and side yard of home.
Issues:
· 221 Donegal – paint white lattice to blend with brown color of fence and neighboring lattice. Remove corrugated plastic roofing material and add roofing material to blend with existing.
· 1851 Tipperary – letter sent January 30 stating that the front lawn is dead and we are hoping that they have done this in order to resod. No response and violation notice sent
FYI:
· 172 Shamrock – removing old grass and installing groundcover in front yard and shrubs alongside neighboring property

E. Neighborhood Watch
On November 17 the pool was heavily vandalized. Two suspects were identified and prosecuted. Suspect Steve W. Libby entered a guilty plea.

X. ONGOING BUSINESS
A. Reslurry Bids
Tabled until after Selleck project is complete

B. Reserve Study
Gerry Chudleigh volunteered to meet with Allyn Moskowitz on Thursday, February 23 at 10:30 a.m. at the pool area to inspect the common area components.

C. Lighting
The two projects which were approved at the January meeting will be started shortly, according to electrician Ed Watts.

XI. NEW BUSINESS
A. Common Area Fence at 132 Jerome
A request from the owner of 132 Jerome (corner of Hays and Jerome) asked to have the association repair/replace the common area wood fence which has termites and dry rot. The Board will inspect and discuss at the March meeting.

B. Senate Bill 61
A motion was made by Dan Shepherd, seconded by Joe LaMartina, to contract with Jeff Beaumont of Rapkin, Gitlin, and Beaumont, to bring their documents up to speed concerning SB 61 and the election procedures at a cost of $300. The motion carried.

C. Neighborhood Clean Up
The City of Thousand Oaks will only allow Kelly Park HOA to have the dumpsters once a year. The last time we had them was May 14, 2005. Therefore, we cannot order again until mid-May.

XII. DATE AND TIME OF NEXT MEETING
The next meeting will be either Monday, March 20 or Monday, March 27 according to the new manager’s schedule. Karen Furnish will check with Liz Mathews and will email the Board. J.C. Simmons reports that he is teaching a class on Mondays until mid-June and would like to have the Board rotate between Monday meetings and Tuesday meetings until that time.

XIII. ADJOURNMENT
The meeting was adjourned at 8:45 p.m.