|
HOME
NEWS
FACILITIES
RULES
DOCUMENTS
MANAGEMENT
MAP
BOARD
FAQ's
PROJECTS
HOMES
|
Kelly Park Homeowners Association
Board of Directors Meeting
Minutes of February 28, 2005
I. CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Roger Smith at the Kelly
Park Clubhouse.
II. ROLL CALL
Board Members Present: President Roger Smith; Secretary Joe LaMartina;
Treasurer Gerry Chudleigh; Director Dan Shepherd
Board Members Absent: Vice President J.C. Simmons
AMS Representative: Karen Furnish; Liz Mathews
Homeowners Present: Vicki Shepherd; Annette Vasquez; Linda Godfrey
III. HOMEOWNER DISCUSSION
Annette Vasquez asked for Board approval to paint her garage door in
Pearl White and her trim in Co-Co. These colors are very similar to
those of her adjoining neighbor. The Board approved her request. Annette
further provided and Architectural Approval Request to install vinyl
windows; this too was approved.
Linda Godfrey asked the Board to consider removing the $40 charge on her
homeowner’s account for replacement of the pool clock. The Board agreed
to reduce the cost to $10. Linda reported that during the past year, she
had to replace her grass twice due to the amount of leaves that fell
from the common area trees into her yard. She was appreciative that the
trees have been trimmed and requested that they continue to be trimmed
in a regular maintenance schedule. Linda further stated that she has
uplifting concrete and believes that the concrete is rising due to tree
roots from the common area trees. She was provided with a report from
the tree trimmer/landscaper that the uplifted concrete is not a result
of the roots from the common area trees; Linda stated that she will be
obtaining a second opinion from an arborist of her choice. Linda further
addressed the Board regarding the replacement of the roof. Her adjoining
neighbor has experienced roof leaks and is going to have their roof
replaced with composite shingles; Linda prefers concrete tiles and asked
the Board if the two different types of roofs could be installed on the
adjoined units. The Board agreed that neighbors need to work together on
the same materials, colors and styles when it comes to roofing,
painting, etc as the faces of the duplexed homes need to appear as
though it is one single home.
IV. ADDITIONS/APPROVAL OF AGENDA
Under New Business, Satellite Dish Policy and Children at Play was
added.
V. APPROVAL OF PREVIOUS MEETING MINUTES
A motion was made by Dan Shepherd, seconded by Gerry Chudleigh to
approve the Minutes of January 24, 2005 as written. The motion carried.
VI. TREASURER’S REPORT
Gerry Chudleigh reviewed the financial statements ending December 31,
2004 and January 30,2005. A motion was made by Gerry Chudleigh, seconded
by Roger Smith, to accept the financial statements and bank
reconciliations. The motion carried.
Two delinquent accounts were reviewed.
A motion was made by Gerry Chudleigh, seconded by Joe LaMartina, to move
$11,232.72 from Operating to Reserves as recommended by the Auditor. The
motion carried.
VII. MANAGEMENT REPORT
A. Calendar – reviewed
B. Violations – reviewed.
C. Correspondence – reviewed
VIII. COMMITTEE REPORTS
A. Landscape Report
A letter was sent to B & L Enterprises regarding the termination of
services effective February 28, 2005. There was no reply from B & L
Enterprises. Effective March 1, 2005, Kaneko Landscaping was hired. Jon
Kaneko did a walk through of the development with Vicki Shepherd, Roger
Smith and Joe LaMartina this morning and will be providing proposals for
areas of improvements. Additionally Jon Kaneko will be providing a
combined proposal for tree trimming and landscape maintenance.
The Board asked for a letter to be sent to the owners of 187 Shamrock
asking if they would mind if the landscaper trimmed their trees and
hedges which are overgrowing into the common area.
The nine eucalyptus trees along Tipperary will be trimmed and thinned
soon.
B. Pool Report
It was noted this date that the spa lights and pool lights are not on
until after dark. C.D. S. Pools will be notified.
Roger Smith contacted homeowner Elaine Ziegler regarding her pool key
#210 which is now working. Roger additionally has a pool key for the new
owner of 160 Heather Ridge.
The No Trespassing sign was removed from the front gate but recovered
and will be reinstalled. Welding of several wrought iron posts around
the clubhouse and pool will be done as well.
Ed Watts of Watts Electric observed the lighting around the clubhouse
and spoke with a homeowner who stated that the problems in the area do
not occur during the evening but rather during the daytime hours. A
letter to Conejo Valley Adult School asking for their assistance with
youths hanging out at the clubhouse was sent; the school replied that
should the youths be photographed or identified, they would certainly
speak with them. In the meantime, incidents of vomit in the hallway of
the clubhouse were noted on 1/24/05; 2/10/05; 2/14/05 and 2/21/05. Urine
in the hallway was noted on 1/27/05 and 1/28/05. The sheriff was called
out to the clubhouse on Friday, February 25, as five youths were seen
loitering in this area. The youths drive a red car and a white truck.
Pool Restroom Restoration
A letter will again be sent to The Cleaning Lady reminding them of the
importance of not hosing out the restrooms. The restrooms appear to be
dry at this point but there is a lot of damage and the paint is flaking
off; repairs including drywall replacement will be costly. Should The
Cleaning Lady be seen hosing down the restrooms, they will be terminated
immediately.
The roofer inspected the roof over the restrooms. He found that the
solar panels sit tight on the flat roof section and they are not on a
platform so the roofer cannot visually inspect the flat roof. However,
the roofer did state that from looking at the damage in the restroom,
the damage is from the floor area half way up the wall. If it were a
roof leak, the damage would be on the ceilings or on the top half of the
walls and not coming from the bottom on up.
A motion was made by Dan Shepherd, seconded by Roger Smith, to contract
with V.G. Savage Drywall at a cost of $2,500 for the drywall repairs and
paint in the pool restrooms. The motion carried. Additionally, the
vendor will be asked to provide a bid for installing plastic wainscoting
which may help prevent water damage.
C. Clubhouse Reservations
Board members have volunteered on a month-to-month basis for opening the
clubhouse. Dan Shepherd provided keys to the Board. Joe LaMartina
volunteered for March. The next event on calendar is April 15 – Tawnie
Eccles of 171 Shamrock. The Board discussed allowing offsite owners use
of the clubhouse when their unit is rented. The Board agreed that
offsite owners should be able to use the clubhouse too.
D. Architectural
Approvals include:
· 166 Heather Ridge – new garage door – color must match that of
adjoining neighbor
· 198 Jerome – relandscaping of front yard
· 203 Donegal – new Milgard dualpane windows
· 1881 Tipperary – replace roof due to leaks
· 160 Heather Ridge – repaint exterior of home; replace garage door;
replace landscaping; replace front fence with lattice top
Appeals:
· 180 Jerome – paint color of exterior of home. The Board agreed that
adjoining neighbors must agree on one color scheme for the entire
adjoined property. The Board will not approve the color schemes of
adjoining homes to be different from each other.
IX. ONGOING BUSINESS
A. SELLECK PROPERTIES
Work continues to be in process.
B. RESLURRY BIDS
Tabled until after Selleck project is complete
C. PLAYGROUND EQUIPMENT
This may be considered at a future date but not at this time.
X. NEW BUSINESS
A. CHILDREN AT PLAY
A letter was emailed to the association regarding the roping off of the
end of Heather Ridge for small children to be allowed to play in the
street. Letters will be sent to the homes in this area advising them
that it is dangerous for children to be playing in the street and
children should not be encouraged to play in this area.
B. SATELLITE DISH POLICY
Gerry Chudleigh provided the Board with a copy of the approved Satellite
Dish Policy. Gerry volunteered to rewrite the policy brining it more in
lines with the Davis Sterling Act and the FCC. He will have a new draft
available at the next Board meeting.
XI. DATE AND TIME OF NEXT MEETING
The next meeting will be Monday, March 28 at 7:00 p.m. at the clubhouse.
XII. ADJOURNMENT
The meeting was adjourned at 9:00 p.m.
|
|
Back to Top
|
