Board Minutes of Kelly Park HOA Feb 2004

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Kelly Park Homeowners Association

BOARD OF DIRECTORS MEETING

Minutes of February 10, 2004

I. CALL TO ORDER
The meeting was called to order by Vice President J. C. Simmons at 7:15 p.m. at the Kelly Park Clubhouse.

II. ROLL CALL
Board Members Present: Vice President J. C. Simmons; Treasurer Gerry Chudleigh; Director Dan Shepherd
Board Members Absent: President Roger Smith; Secretary Johann Patterson
AMS Representative: Karen Furnish
Homeowners Present: None

III. HOMEOWNER DISCUSSION
None

IV. ADDITIONS/APPROVAL OF AGENDA
The agenda was approved as submitted.

V. APPROVAL OF PREVIOUS MEETING MINUTES
A motion was made by Jerry Chudleigh, seconded by J.C. Simmons, to approve the January 20, 2004, meeting Minutes as written. The motion carried.

VI. TREASURER’S REPORT
Gerry Chudleigh reviewed the January financial with the Board. The Board received copies of the bank reconciliations which were reviewed. A motion was made by Jerry Chudleigh, seconded by Dan Shepherd, to approve the to approve the financials as provided. The motion carried.

There were two delinquent accounts – both have received pre-lien letters and liens will be placed on the homes if payment is not received shortly.

VII. MANAGER’S REPORT
A. Calendar – reviewed
B. Violations – reviewed
C. Work Orders – reviewed
D. Correspondence – Reviewed

VIII. COMMITTEE REPORTS
A. Landscape Committee – Roger Smith
Roger Smith was not available to provide the landscape report. Karen Furnish of AMS Realty, Inc. reported that another timeclock was replaced in the common area near 211 O’Leary on January 28, 2004. The old timeclock was 20 years old. The cost of the new timeclock was around $200.

J.C. Simmons reported that he has two bareroot citrus trees that he will be planting in the common area alongside 136 Heather Ridge. Should the citrus trees thrive, the small pepper trees will be removed and planted in another common area at Kelly Park.

Golden Pacific Landscape was asked to trim trees in the common area by 1833 Galway as there are four trees in need of heavy trimming. Karen Furnish spoke with the tree trimmer who promised to have the work completed by the first week of February. Karen will follow up with the tree trimmer to be sure it has been completed.

J.C. Simmons mentioned that he would like to see some landscaping at the ends of the property lines such as that at the end of Hays. This can be discussed at a later date.

B. Pool Report
J.C. Simmons reported that the timer of the spa needs to be on longer as it is shutting off the jets at 8:45 p.m. The pool vendor will be notified to make the time change.

Karen Furnish reported that Tustins Plumbing has been called out several times to locate a leak in the women’s restroom. Tustins has determined that the leak is coming from the pipes overhead and will need to access the clubhouse to enter the attic crawlspace to make the repairs.

C. Clubhouse
Dan Shepherd asked for Board members to volunteer after a party to see if the clubhouse has been left clean – especially the carpet. At this time, the carpet is very dirty but it was not during the last Board meeting held on January 20, 2004. Dan will make a clubhouse key for Gerry Chudleigh.

Roger Smith will contact wrought iron vendors to obtain additional proposals for extending sections of the pool fencing in areas of need to prohibit trespassers from climbing the fence and entering the pool area.

D. Architectural
Homeowner at 1839 Galway installed a flag pole to fly his American Flag on; architectural approval is not required to fly American Flags.

The Board approved the request for a new roof for 1779 Tipperary.

IX. UNFINISHED BUSINESS
A. Selleck Properties
The auto lot has not yet received an official 30 day notice to vacate but does expect to be vacated by March or April. The Board was encouraged to finalize the development plans for the hillside with Selleck.

B. Speed Bumps on Kelley Road
No update.

C. Reslurry Bids
Three proposals were received for reslurrying the parking lot at the clubhouse and the basketball court. These will be tabled until after the rainy season.

D. Board Meeting Sign
A double-sided sign made of acrylic and using dry-erase markers to fill in the meeting dates of upcoming Board meetings has been completed and delivered to Roger Smith. It is recommended that the sign be chained down when displayed as it could easily be carried off.

E. Wood Fence Painting
Three proposals were obtained to repaint the wood fences facing the common areas. The Board agreed to table this matter at this time.

F. 172 Heather Ridge
The homeowner requested that if the association maintains the back fence which separates is property from common area, that the association make repairs to the fence. The Board tabled this for further research and full Board discussion. Some of the questions raised were: 1) is the swale on common area property belonging to Kelly Park 2) if the association installed the fence years ago, does the association have the responsibility to maintain it and replace it 3) can a homeowner move the fence back into the easement area and if so, where does the property line end for Kelly Park; 4) who owns the fence behind Galway Lane that backs up to the school district – the individual homeowner – the association – the school district?

X. NEW BUSINESS
A. Spring Fling
This was not discussed because the full Board was not in attendance.

XI. DATE AND TIME OF NEXT MEETING
The next meeting will be held at the clubhouse on Tuesday, March 16, 2004 at 7:00 p.m.

XII. ADJOURNMENT
The meeting was adjourned at 8:00 p.m.