Board Minutes of Kelly Park HOA Feb 2003

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Kelly Park Homeowners Association

BOARD OF DIRECTORS MEETING

Minutes of February 20, 2003

I. CALL TO ORDER
The meeting was called to order at 7:05 p.m. by President Roger Smith.

II. ROLL CALL OF OFFICERS
Board Members Present: President Roger Smith; Vice President Johann Patterson; Secretary Vicki Shephard; Treasurer J.C. Simmons; Director Gerry Chudleigh
AMS Representative: Karen Furnish
Recording Secretary: Jan Tufte

III. SPECIAL PRESENTATIONS – SOLAR HEATING
Three vendors discussed their products and proposals for solar heating of the pool. The vendors were: Bill Asebroek of California Solar; Chris Farley of The Solar Energy Company; and Ted Bavin of All Valley Solar.

IV. HOMEOWNER DISCUSSION
None.

IV. ADDITIONS/APPROVAL OF AGENDA
None.

V. APPROVAL OF PREVIOUS MEETING MINUTES A motion was made by J.C. Simmons to approve the Minutes of January 16, 2003, as written. The motion carried.

VI. TREASURER’S REPORT
The financial statement and bank reconciliation for the month of January 2003 were reviewed. J.C. Simmons reported on the financials as submitted.

Delinquency Report/Aging - Reviewed.

VII. MANAGEMENT REPORT
A. Calendar - Reviewed
B. Violation Report - Reviewed
C. Work Orders - Reviewed
D. Correspondence - Reviewed
Soap was poured into the spa causing the spa to be drained. Letters to be sent to those who had entered the pool gate during that time period regarding the damages that soap can cause to the spa’s pumps and motors.
E. Landscape Report - Roger Smith
1) Golden Pacific Landscape proposed to remove four eucalyptus trees at a cost of $840; remove three almond trees at a cost of $180 and replant three new cassia trees at a cost of $225. A motion was made by Johann Patterson, seconded by J.C. Simmons, to approve the proposal package at a total cost of $1,245. The motion carried.
2) Proposals for Hayes Slope – Tabled

VIII. UNFINISHED BUSINESS
A. Selleck Properties
Roger Smith volunteered to contact Robert Selleck as he has not heard back from Mr. Selleck regarding the status of the plans.
B. Kohl’s
The City of Thousand Oaks has approved and modified the plans as submitted by Kohl’s.
C. Speed Bumps
No action at this time.
D Carpet Cleaning Proposals - Tabled till March
E Action Lock
The original parts are not back from repair. We have parts on loan and Action Lock is looking for an adequate surge protector to keep from happened from happening again.

IX. NEW BUSINESS
A. Clubhouse Slider Door - Tabled.
B Pool Heater Bids
A motion was made by Johann Patterson, seconded by Gerry Chudleigh, to approve the proposal for solar heating of the pool as submitted by All Valley Solar at a cost of $12,600. The motion carried with four in favor and one opposed.

X. DATE AND TIME OF NEXT MEETING
The next meeting will be held on Thursday, March 20, 2003 at 7:00 p.m. at the Clubhouse

XI. ADJOURNMENT
The meeting adjourned at 9:11 p.m.