Board Minutes of Kelly Park HOA Aug 2004

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Kelly Park Homeowners Association

Board of Directors Meeting

Minutes of January 9, 2006

I. CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Roger Smith at the clubhouse.

II. ROLL CALL
Board Members Present: President Roger Smith; Vice President J.C. Simmons; Treasurer Gerry Chudleigh; Secretary Joe LaMartina; Director Dan Shepherd
AMS Representative: Karen Furnish
Homeowners Present: Vicki Shepherd; Helga Morgan; Monica Rodriguez, Lance Ziegler

III. HOMEOWNER DISCUSSION
Monica Rodriguez discussed the letter she received about the architectural changes to the appearance of the front of her home. She stated that the lattice was in place when she moved in, however it was not visible as plants were in front of it. The Board agreed that the lattice could stay as long as it were painted to match the existing fence. Karen Furnish will send Monica the name of the paint color. The Board discussed the corrugated plastic roofing material placed over the patio area facing the street. The new roofing material added does not blend in with the existing roof line and the homeowner needs to submit a new Architectural Request Form calling out material that will blend in with the existing roof – this can be shiplap or roofing shingles.

Lance Ziegler was in attendance to discuss the new gate at Giant Oak. He said that now with the lock removed, the gate slams shut. A motion was made by J.C. Simmons, seconded by Joe LaMartina to remove the gate and store the gate. The motion carried. Lance thanked the Board.

IV. ADDITIONS/APPROVAL OF AGENDA
Two additional architectural requests will be added to the agenda.

V. APPROVAL OF PREVIOUS MEETING MINUTES
A motion was made by Gerry Chudleigh, seconded by Dan Shepherd to approve the Minutes of November 28, 2005 as written. The motion carried.

VI. TREASURER’S REPORT
Gerry Chudleigh reviewed the November financial statements. All directors received copies of the bank statements and reconciliations. A motion was made by Gerry Chudleigh, seconded by J.C. Simmons, to approve the November financial as presented; the motion carried.

Delinquent accounts were reviewed with the Board by Karen Furnish.

Cagianut and Company will be performing the annual Review and Taxes.

Dues for fiscal year 2006 will be increased to $54 per unit per month.

VII. MANAGEMENT REPORT
A. Calendar – reviewed.
B. Violations – reviewed.
A motion was made by Roger Smith to suspend the monetary penalty for account 13500-0-000-1 but to send the owner and the tenant letters stating that if the truck cab is parked again in the complex within the next two months at any time, a monetary penalty will be installed for each incident. The motion carried.
The Board agreed to uphold the $25 monetary penalty for account 20700-0-000-1 and to remind the homeowner that the hillside needs to be kept clean of all dog waste.
C. Work Orders - none
D. Correspondence – reviewed

VIII. COMMITTEE REPORTS
A. Landscape Report
Monthly Report
· Hays and Heather Ridge – a battery operated timer was replaced for this valuve
· Neighborhood Watch Signs were installed around pool area and slopes.
· 1870 O’Leary – the hedge along the sidewalk was trimmed back to the edge
· Cost for Battery Operated Controllers:
· Kelley Road and Galway – three stations $225
· Galway and Donegal – two stations $150
· Jerome and O’Leary – four stations $275
· Heather Ridge and O’Leary – one station $100
· Hays and Jerome – two stations $150
A motion was made by J.C. Simmons, seconded by Roger Smith to have Kaneko Landscaping replace the above mentioned controllers with battery operated controllers at a total cost of $900. The motion carried. The battery operated timers have to have 9-volt batteries and they should be changed about four times a year to work effectively. These controllers have a life span of five to seven years.
· 136 Heather Ridge – owner agreed to disconnect one sprinkler which waters the owner’s property and not the common area.
Helga Morgan will remind Kaneko Landscaping that 127 Jerome does not wish to see the newly planted vines extend over the height of the wall and into their property. Kaneko will be reminded to keep the new vines trimmed below the height of the wall. Additionally, there are two vines which were planted at an odd angle and need to be replanted closer to the wall and not crooked. Kaneko Landscaping will also be asked to fertilize the bouganvillas along Hayes.

B. Pool Report
Four letters were sent to the current pool vendor requesting that the pool and spa lights be turned on earlier; letters were dated October 25; November 29; December 12 and December 19. A punch list of repairs were also sent and no response from the vendor was made to the management company. Management called the vendor on December 27 and found that the answering services’ number was disconnected. A call was made to the vendor on his cell phone the same date and not returned. During the weekend of December 17 – 18, the spa overflowed. Multiple calls were made to the pool vendor and none returned. Another pool service company was called to handle the emergency.

A motion was made by Dan Shepherd, seconded by J.C. Simmons to contract with Alpine Pool and Spa Service at a cost of $245 per month for service three times a week during the warm months and $185 a month during the cooler months with service dropping to twice a week. The motion carried. Alpine Pool Service will be asked to meet with the Board members to show them how to shut things off should there be an emergency. Further, the association will purchase and stock their own chemicals.
Pool Restroom Restoration
A motion was made by Roger Smith, seconded by Gerry Chudleigh, to reconnect the showers in the pool restrooms and to have both hot and cold water. The motion carried. It was suggested that Ace Plumbing be contacted to do the job.

C. Clubhouse
· Clubhouse Reservations
January 7 – Kristen Treadwell
January 19 – Vicki Shepherd

· Clubhouse Improvements Needed
AMS Realty Inc. will obtain bids for repainting the interior of the clubhouse.

D. Architectural
Approvals:
· 139 Jerome – new vinyl windows
Requests:
· 1881 Tipperary – remove concrete from back and side yards and replace with concrete stonework – approved
· 1761 O’Leary Court – Adding brick and patio to existing backyard – approved provided that plans are in compliance with Selleck’s plans for fencing, etc.

E. Neighborhood Watch
On November 17, the pool was heavily vandalized. The police have two suspects in custody and additional information has been provided to the police as requested.

New Neighborhood Watch signs have been purchased and installed throughout the community.

IX. ONGOING BUSINESS
A. Reslurry Bids
Tabled until after Selleck project is complete

B. Antenna and Dish Policy
Gerry Chudleigh distributed a copy of the draft antenna and dish policy which he further read to the Board. A motion was made by Gerry Chudleigh, seconded by Joe LaMartina to approve the policy. The motion carried.

C. Lighting Bids
Several bids for new lighting were reviewed. A motion was made by Roger Smith, seconded by Dan Shepherd, to contract with Ed Watts to: 1) move existing light at spa area over two wrought iron main posts and cast new rigid riser into concrete base and fabricate new fence support. Extend ½” conduit for power and run-up new riser to power motion light at cost of $1,495. 2) at pool, on existing tall 2” riser, remove broken motion light and install double head flood lights on weather-proof box. Install photocell control. At existing light box on clubhouse, install double head flood lights. From this junction box, pipe around stucco and mount additional weather-proof box with double head flood lights. This additional lighting is pointing at the parking lot. These also will be on photocell. Total cost: $857. The motion carried.

D. Giant Oak Gate
The lock was removed from the gate on December 19. The gate will be removed and stored at the clubhouse.

X. NEW BUSINESS
A. Trash Cans on Hillside
The Board agreed to have a pole in the ground with a trash can chained to the pole installed on Shamrock and at the bottom of the hill near 1767 O’Leary for the purpose of allowing individuals to dispose of their trash and dog waste. Additionally, pet mitts will be purchased and installed at these two locations. Kaneko Landscaping will be asked to install the posts and trash cans with chains and to empty them out once a week.

B. Reserve Study Update
Four bids were received and reviewed. A motion was made by J.C. Simmons, seconded by Joe LaMartina to contract with Allyn Moskowitz, CPA to update the Reserve Study and to do a site inspection at a cost of $650. The motion carried.

C. Cluster Mailboxes
Joe LaMartina again wished to bring up cluster mailboxes. He was reminded that if Kelly Park did not receive 100% of all residents in agreement, the cluster boxes could not be installed. The five member Board did not even agree on cluster mailboxes. Additionally, since there are no rules set up regarding mailboxes and nothing in the CC&R’s, the Board has their hands tied when it comes to disallowing particular styles of mailboxes. The Board can remind residents to keep their mailboxes in good condition – not allowing them to fall into disrepair.

XI. DATE AND TIME OF NEXT MEETING
The next meeting will be Tuesday, February 21, 2006 at 7:00 p.m. at the Clubhouse.

XII. ADJOURNMENT
The meeting was adjourned at 8:45 p.m.