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Kelly Park Homeowners Association
BOARD MINUTES
January 20, 2004
These are the
official minutes, approved by vote of the board, February 10, 2004. For
questions contact
AMS Realty.
I. CALL TO ORDER
The meeting was called to order by President Roger Smith at 7:05 p.m. at
the Kelly Park Clubhouse.
II. ROLL CALL
Board Members Present: President Roger Smith; Vice President J. C.
Simmons; Secretary Johann Patterson; Treasurer Gerry Chudleigh; Director
Dan Shepherd
AMS Representative: Karen Furnish
Homeowners Present: None
III. HOMEOWNER DISCUSSION
None
IV. ADDITIONS/APPROVAL OF AGENDA
The agenda was approved as submitted.
V. APPROVAL OF PREVIOUS MEETING MINUTES
A motion was made by J.C. Simmons, seconded by Dan Shepherd, to approve
the November 4, 2003, meeting Minutes as written. The motion carried.
VI. TREASURER’S REPORT
Gerry Chudleigh reviewed the year-end financial and was pleased to note
that 2003 ended slightly under budget for the year. This was largely
contributed to the savings in budgeted miscellaneous repairs and
expenses. The Board reviewed the bank reconciliations for the months
ending October, November, and December 2003. A motion was made by Johann
Patterson, seconded by J.C. Simmons, to approve the financials as
provided. The motion carried. J.C. Simmons also pointed out that it
would be nice to stagger the larger CD to mature during the summer
months when money may be needed for pool upkeep. Currently the nine
month CD matures in September and the Board agreed to roll it for
another nine months maturing in June of 2005 and then to roll it every
12 months.
VII. MANAGER’S REPORT
A. Calendar – reviewed
B. Violations – none
C. Work Orders – none
D. Correspondence – Reviewed
· State Farm had quoted earthquake insurance for the clubhouse and pool
at Kelly Park at an annual premium of $3,500. The Board discussed this
and felt that it was not needed.
VIII. COMMITTEE REPORTS
A. Landscape Committee – Roger Smith
Roger Smith reported that a 20 year old timeclock had been replaced in
the common area by 211 Heather Ridge. The cost of the replacement was
$165.
Golden Pacific Landscape was asked to trim trees in the common area by
1833 Galway as there are four trees in need of heavy trimming. Karen
Furnish of AMS Realty was asked to follow up and see if this was
completed.
J.C. Simmons asked if he could coordinate the donation of two fruit
trees to the greenbelt area alongside 136 Heather Ridge. Currently there
are two small pepper trees recently planted in this area and the
landscaper will be asked if these trees can be replanted elsewhere;
further the landscaper will be asked to suggest another planting
location for the pepper trees. The Board agreed to J.C.’s proposal and
will discuss planting locations for the pepper trees at the February
Board meeting.
B. Pool Report
Currently the spa light is out and this will be reported to CDS Pools
immediately.
C. Clubhouse
It was agreed that homeowners renting the clubhouse will be provided
with the names and phone numbers of Board members and AMS Realty as
contacts in case of an emergency. Recently one party had tripped the
circuit breakers which were not reset and thus when the second party
arrived, the overhead lights were not working. Dan Shepherd volunteered
to make additional keys to the circuit breaker box for the Board
members.
Action Lock was asked if an annual maintenance agreement could be
prepared for the maintenance of the pool card key system. Action Lock
declined this request and the Board believed that at this time, there
may not be a real need to pursue this.
Roger Smith will contact wrought iron vendors to obtain additional
proposals for extending sections of the pool fencing in areas of need to
prohibit trespassers from climbing the fence and entering the pool area.
D. Architectural
Three requests were approved for the re-roofing of homes at 177 Heather
Ridge; 166 Heather Ridge and 1780 O’Leary. Two requests were received
and approved for new garage doors at 1880 Galway and 151 Jerome.
IX. UNFINISHED BUSINESS
A. Selleck Properties
The auto lot has not yet received an official 30 day notice to vacate
but does expect to be vacated by March 1st. The Board was encouraged to
finalize the development plans for the hillside with Selleck.
B. Speed Bumps on Kelley Road
No update.
C. Reslurry Bids
Three proposals were received for reslurrying the parking lot at the
clubhouse and the basketball court. These will be tabled until after the
rainy season.
D. New Paint Colors for Kelly Park Homes
New paint colors were presented by Dunn Edwards for the Kelly Park
homes. A motion was made by Gerry Chudleigh, seconded by Johann
Patterson to accept the additional colors as presented. The motion
carried. The Board further agreed that architectural requests need to be
made before repainting in a new color scheme is done and that the
adjoining neighboring unit must further agree to the color scheme and
paint their unit as well so that the adjoining units match.
E. Board Meeting Sign
A motion was made by J.C. Simmons, seconded by Dan Shepherd, to approve
a sandwich-board printed on both sides and made with acrylic and using
dry-erase markers to fill in dates and times of up-coming Board
meetings. The cost of the board is $135.31. The motion carried. The
board will be constructed and set out on the corner of Galway and Kelley
Road approximately four days before each Board meeting.
F. Wood Fence Painting
Three proposals were obtained to repaint the wood fences facing the
common areas. The Board agreed to table this matter and to determine
when the last time the fences were painted and who had painted them at
that time. Additionally J.C. Simmons volunteered to request bid from a
painter he knows.
X. NEW BUSINESS
A. Audit/Review Proposals
Several audit/review proposals were presented to the Board. A motion was
made by J.C. Simmons, seconded by Johann Patterson to contract for the
audit/review. The motion carried. The Board agreed to contract with an
auditor who was not selected the previous year.
B. Repair of Fence
A homeowner at 172 Heather Ridge requested fence repairs of the back
fence which faces the common area behind Heather Ridge. The Board agreed
to investigate this area and determine if it is owned by the association
and if so, how best to maintain the area and the fencing. This will be
discussed further at the February meeting.
C. Homeowner Request
Roger Smith presented a letter he had received on behalf of the Board
requesting association assistance in resolving a neighbor-to-neighbor
issue. The Board agreed that it was an issue that needed to be resolved
but that being that it did not involve any common are components, the
Board could not assist. The Board did agree that a letter should be sent
to one party asking that their trees be inspected and trimmed so that
they do not overhang neighboring property and drop large limbs onto that
property.
XI. DATE AND TIME OF NEXT MEETING
The next meeting will be held at the clubhouse on Tuesday, February 10,
2004 at 7:00 p.m.
XII. ADJOURNMENT
The meeting was adjourned at 8:10 p.m.
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